| [eclipse.org-eclipsecon-program-committee] ECE 2012 telcos |
Hi,
After some communication with Anne and thinking forward and backward, the current telco plan puts a lot of expectation, risk and time on the telco on the 20th of August.
This maybe be not such a good idea.
The program MUST be final on the 21th so the EF can put it on the website etc.
So I think it would be wise to leave most of the telco dates unchanged but adjust the agenda for them and add one more telco into the plan.
- 16th next week is early bird selection
- 1st (new) August I will make a Google spreadsheet available with all sessions and we have a first telco where we talk about what to do and how to do the first round
- 6th (we would like to review the first round and see which sessions should be kicked out, every PC member needs to only look at a part of all sessions (25% as discussed earlier))
o That leaves only 2. and 3. for everyone to review. We can move that a few days later (NOT the 8th) like 7th or 9th of August if people feel better about that
- 13th (all remaining sessions where reviewed by everyone by then) we go through all of them, discuss different opinions, make notes if we need to encourage people to extend their abstract to qualify if an abstract looks short but promising) after the call we have a fairly rough but not final list
- 20th (we look at feedback that we have got and make a final final decision on the program)
That way 13th and 20th will be our main calls but by distributing the load they should have a reasonable length.
Please PC members look in your calendar what is in their for the 2nd and 3rd of August. If you have enough time to review session. I estimate (depending on the total number of session) that you need 4-6 hours to do a thorough review of the sessions. If that is a problem we should shift the telco on the 6th to a later day in the week. However shifting also means that you have less time for the second round.
I will add a column for 1st on the Google Spreadsheet. The Google Email address on the spreadsheet is something I need to share the session spreadsheet with everyone. While the calendar is public, I don’t plan to make the session spreadsheet a public document but rather only share it with people on the PC or people interested (who or on this mailing-list)
BTW: We will have John Arthorne on the calls. He is listing in as a “chicken” (listening not voting). He is the program chair of ECON 2013 in NA and asked whether he could watch us to get ideas for his turn next year.
Ok does this modified plan work for everyone ? Feedback is welcomed. Also we can decide on moday which time we like for the telcos. While the telco on Monday is 17:30 CEST we can change that for subsequent telcos if that is more convenient.
Thanks
Christian Campo