[eclipse.org-architecture-council] [Bug 250315] Improve Attendance track

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https://bugs.eclipse.org/bugs/show_bug.cgi?id=250315  
Product/Component: Community / Architecture Council

Martin Oberhuber <martin.oberhuber@xxxxxxxxxxxxx> changed:

           What    |Removed                     |Added
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         AssignedTo|eclipse.org-architecture-   |martin.oberhuber@windriver.c
                   |council@xxxxxxxxxxx         |om




--- Comment #13 from Martin Oberhuber <martin.oberhuber@xxxxxxxxxxxxx>  2008-10-10 03:52:12 -0400 ---
The discussion currently goes in a wrong direction. This is *NOT* about using
google calendar or not. This is about *HOW TO EASILY TRACK ATTENDANCE*. I agree
that calls/attendance are not super-important (that's why I don't want to spend
much time on it), yet I want to have it accurately reflected, and I'm searching
a simple tool for this.

On other notes:

1.) Let's keep Google Calendar for announcing meetings. It works really 
    nicely, and as long as only the mailing list is invited it doesn't 
    expose lots of info to Google.

2.) Google Calendar with personal E-Mail addresses of attendees: I had 
    considered that in order to do attendance tracking, but after some 
    consideration it's a no-no for me. I'm not aware that Google can find out
    our E-Mail addresses right now (at least not easily). E-Mail addresses
    are more sensitive private data than other.

3.) Multiple Instances of Google invitations: That's most likely due to the
    meeting marked as "recurring" and being changed. I could likely fix that
    by making a new non-recurring meeting instance each time, but that imposes
    (a small bit of) work on the meeting organizer. Let me think about this
    a little.

4.) Wiki Search not working well: I filed bug 214925 for this issue a while
    back. I'm all in favor of adding a custom google search to make the Wiki
    more usable. Please reopen / comment on that bug if you agree.

To bring the discussion back on topic:

I'm searching for a simple tool here to find out who's been at the meetings,
without taking 5 minutes at each meeting just to call out names and manually
take them down (which is dull). My favorite right now is that every attendee is
*required* to click on a hyperlink in an E-Mail, which results in sending a
private E-Mail to me, which I can then process. 

This seems less work and faster than going to some webapp (where you'd have to
search or fill in your name... in the E-Mail case that's automated), and better
maintain privacy as well. But I'm open to other suggestions.

Are we disciplined enough that every attendee clicks some hyperlink in an
E-Mail, thus ending up sending a customized private E-Mail to me?

For continuing the discussion, I'm taking the AC mailing list off CC now, since
it looks like the interested people are subscribed to this bug. If you are
still interested, comment on the bug but the mailing list won't be notified any
more.


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