[eclipse.org-architecture-council] Inactive EAC Members Process (dormant status)
general agreement to
the idea in our last phone
meeting , I have drafted a more complete
proposal as follows:
- We add an
"EAC Member (dormant)" status similar to the Committer
Emeritus status. Dormant members do not take part in active discussions, but
retain their right to take part (because they represent a Strategic Member
Company or a PMC, or have been appointed but don't currently have time).
Dormant members get separately listed on the members
and mentors page , as well as the councils page  pending technical
enter the dormant status after 3 months of inactivity
(counting mailing list submissions, meeting attendance, and responsiveness to group action items agreed on
by the EAC), or at their personal request (such as a person taking a
sabbatical, for instance).
- Since a dormant member is not considered as
well-informed and plugged-in to the Community as a mentor should be, any
project(s) currently being mentored by the member entering dormant status
are asked whether they'd like to pick a different mentor.
Actually changing mentors, however, is at the project's
- Meeting attendance and mailing list activity will be
tracked manually, until better tooling is available. Members will be
informed by private E-Mail when they are about to move to the
dormant status. Members can veto that change (since this
would show a sign of activity) and argue why they think they are active. They
can also return from dormant status at any time at their request (by E-Mail to
the mailing list). PMC representatives and Strategic Members are informed that
they can designate a different person to represent their respective bodies as
per the Bylaws
 section 7.2 page 20.
- The goal of the
dormant status is to streamline the operation of active members. Therefore,
dormant members are not asked for a suitable time when scheduling
meetings, and are not waited for in a vote. This means, that in case
all active members have voted +1 on a topic before the official 1-week voting
period is over, the vote is considered complete.
- For appointed members, we will ask them to resign or request the
Executive Director to remove
them after 1 year in the dormant status (members representing
a strategic member, or PMC can not be removed).
Please vote or comment on this proposal such that we
can make it official. The voting will end on
Martin Oberhuber, Senior Member of Technical
Staff, Wind River
Target Management Project
Lead, DSDP PMC Member