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Re: [microprofile-wg] External Drive question -- propose as a resolution?
Ed, 

Your draft works great. Thank you for the time and write-up. 

Correct, in January with John via the thread, we discovered 3 MP drives, not 2. John will figure out how to transfer the past years agenda minutes folder to the main folder under the working drive space. 
The MP drive access is unchanged, view access in all the folders is public & a Gmail account is not needed to check stuff. That drive is linked under the MP Branding Resources page as a reference as well. 

The 1 MPWG formal drive discussed for the vote is a requirement under the Eclipse WG. It must be housed and maintained by the Steering committee and the EF EMO team.
Today, the MPWG drive gives edit/write access to anyone listed in the steering committee. We fixed that access back in November/Dec via another thread. 

Once the drive vote completes, the documentation in the new MPWG page on the website will re-start via git issues. There are already many documents relevant to the WG added to the page but its view is not public. 

A good problem to have, the git issues were created for each document,  as the document become final. The git issues were tackled (exported) to the new MPWG webpage faster than making the drive public.   :)  As stated on this week's call,  we actually forgot to close this conversation while moving forward. Lots of discussions have passed since October about additional MPWG infra and its maintenance. 

On that note, I could send the vote using your template by the end of today.  Thank you for rocking it, Ed! 


On Wed, Feb 10, 2021 at 12:54 PM Ed Bratt <ed.bratt@xxxxxxxxxx> wrote:

I didn't realize there were so many questions associated with this. If this is to be formalized, maybe a resolution like the following might be a useful starting point:

------

Resolved the MicroProfile working group approves establishing a shared public repository on Google Drive, for maintaining documents and material it deems suitable for public access. The name of this drive shall be "fill this in."

Resolved, all designated members of the steering committee shall be granted read/write access to this drive, it's folders and all contents. Access to unauthenticated users shall (or shall not) be allowed.

Resolved, the MicroProfile working group shall initially make the following documents and files, already available on Google Drive, available in this public repository:

All contents in Google Drive, "MicroProfile (External) -> Community"

(whatever else)

Resolved by electronic vote held from start-date ending end-date

-------

There appear to be multiple Google Drives discussed. In addition to the drive John mentioned (listed above) the drive, "MicroProfile Drive" (here) is also referenced in Amelia's messages. And possibly more drives that I didn't catch. According to the sharing link, offered by Google Drive, the "MicroProfile Drive" appears to already have public read-only access while the "MicroProfile (External) -> Community" drive appears to only be shared with named accounts.

Regardless -- since this may have become more formal, I would recommend the initial contents, at least to some degree, be identified. All current members of the steering committee should be granted access (if they don't have it already) to whatever is being proposed to initially seed this repository so they can resolve any content questions they might have.

One question I'd have is: do we want all members to have complete discretion to add/remove/update these contents? Or, should that be considered in the resolution as well?

Perhaps I'm just over-complicating this.

If not, I guess it seems that whomever is putting forth this resolution (Amelia?) should adjust the resolution wording I started (or start over) so it is to their liking and then submit this to the members for further discussion and finally a vote.

Cheers,

-- Ed


On 2/10/2021 10:19 AM, Amelia Eiras wrote:
I appreciate this exchange. As usual Kevin, you make me smile. 

Ok, I will create a general e-BALLOT template we could use for non-code votes & resubmit for the drive public vs private vote.  I will also add an explanation and some links to help track why the vote is necessary formalizing it is necessary based on feedback!

This brings me to the thought that we ought to also drop the final count on general votes into the external-drive for record as we do for other votes results.  


On Wed, Feb 10, 2021 at 5:21 AM Kevin Sutter <sutter@xxxxxxxxxx> wrote:
Sharon,
Good idea.  But, we are even more blatant on the Jakarta EE side...  :-)  When we need a formal vote we start off the Subject line with this:  [BALLOT] ...  

I wouldn't mind seeing a similar convention here.  But, at least starting a separate thread for recording the votes is required, imho.  Thanks!

---------------------------------------------------
Kevin Sutter
STSM, Jakarta EE and MicroProfile architect @ IBM
e-mail:  sutter@xxxxxxxxxx     Twitter:  @kwsutter
phone: tl-553-3620 (office), 507-253-3620 (office)    
LinkedIn: https://www.linkedin.com/in/kevinwsutter

Part-time schedule: Tue, Wed, Thu (off on Mon and Fri)



From:        Sharon Corbett <sharon.corbett@xxxxxxxxxxxxxxxxxxxxxx>
To:        Microprofile WG discussions <microprofile-wg@xxxxxxxxxxx>
Date:        02/09/2021 19:53
Subject:        [EXTERNAL] Re: [microprofile-wg] [MPWG External Drive] Vote is needed to make the external-drive public
Sent by:        "microprofile-wg" <microprofile-wg-bounces@xxxxxxxxxxx>



May I suggest to use subject line of:

Steering Committee Electronic Vote:  <name the subject matter>

This makes the subject line very explicit and perhaps easier to locate in the threads?  

Regards,
Sharon

On Tue, Feb 9, 2021 at 7:15 PM Amelia Eiras <aeiras@xxxxxxxxxxxxx> wrote:
Both of your feedback are spot on. 
The discussion for the need for the external drive using the EF infra and then the need for the drive to have a public view access + informal vote didn't follow the regular MPWG process.  I believe that was due to end of the year priorities. Only today with wonderful Sharon in the Community call, I noticed that we still had it pending on tasks. 

I am happy to use the template ballet to initiate a formal vote, if you think it necessary.   

Amelia Eiras 
twitter.com/ameliaeiras
Tribe: http://tomitribe.com      https://tribestream.io   
OSS:  http://microprofile.io     https://jakarta.ee

On Tue, Feb 9, 2021 at 2:10 PM Roberto Cortez <radcortez@xxxxxxxxx> wrote:
Hi Kevin,

I agree. I was also not aware about this vote. It seems that the vote started here:
https://www.eclipse.org/lists/microprofile-wg/msg00350.html

If we dig through it we can figure it out, but it is indeed confusing in my opinion.

Can we start a separate BALLOT thread with the current status and what are we voting on to change?

Thank you!

Cheers,
Roberto

On 9 Feb 2021, at 21:40, Kevin Sutter <sutter@xxxxxxxxxx> wrote:

I'm sorry, this is still unclear to me...  There is so much "noise" in these various threads that I have no idea what I am voting on.  I'm impressed that so many others seem to know exactly what's being voted on.  I can't find a [BALLOT] thread.  I can't find a clear statement of what's being requested.  Not only is this confusing, but it's also not suitable for record keeping.  If a formal vote for this MPWG External Drive is required, then I say we have to start over with a clear BALLOT statement.  Sorry to be a pain, but we can do better than this.  Thanks.

---------------------------------------------------
Kevin Sutter
STSM, Jakarta EE and MicroProfile architect @ IBM
e-mail:  sutter@xxxxxxxxxx    Twitter:  @kwsutter
phone: tl-553-3620 (office), 507-253-3620 (office)    
LinkedIn: https://www.linkedin.com/in/kevinwsutter

Part-time schedule: Tue, Wed, Thu (off on Mon and Fri)



From:        Amelia Eiras <aeiras@xxxxxxxxxxxxx>
To:        MPWG <microprofile-wg@xxxxxxxxxxx>
Date:        02/09/2021 14:35
Subject:        [EXTERNAL] [microprofile-wg] [MPWG External Drive] Vote is needed to make the external-drive public
Sent by:        "microprofile-wg" <microprofile-wg-bounces@xxxxxxxxxxx>



MicroProfile Steering Committee, 

Today, during the MP Community call, I released that the informal vote after the infra/maintance infra discussion about the 2nd MPgoogle drive was never finalized. 

We decided that 72hrs (Friday, Feb. 12th) should enable any steering member who has yet to vote to do so via this thread or who has voted before via the other threads to do so again. 💛  This thread is created to use Ed's wonderful feedback. [Ed, you are spot on to separate votes, even if seemed informal, it does matter to keep votes threads separate.] Votes as of 2/2/21:

+ Oracle
+1 Payara
+1 AJUG
+1 Tomitribe
+ Jelastic 
+ GSJUG

Thanks everyone, 

Amelia Eiras 
twitter.com/ameliaeiras
Tribe: http://tomitribe.com      https://tribestream.io   
OSS:  http://microprofile.io     https://jakarta.ee_______________________________________________
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