[general-assembly-voting-members] Annual General Assembly meeting - 4 Ap

[Paul White <paul.white@xxxxxxxxxxxxxxxxxxxxxx>]

All, 

The annual general assembly of Eclipse Foundation AISBL that will be held at the Association’s Operating Office located at 2934 Baseline Road, Suite 202, Ottawa, ON, Canada on 4 April 2023 beginning at 17:00 CEST / 11:00 EDT (the "Annual Meeting"), as well as via Zoom via the link below. The meeting is scheduled for 60 minutes.

Please find attached the materials and supporting documents:

1. Annual Meeting 4 April 20223 - Final Agenda and Resolutions
2. Electronic Voting Form (to be used by Voting Member whose Member Representative is not able to attend the Annual General Assembly Meeting; please refer to the instructions here below and in the Convening Notice)

You are receiving this email as you are your organization’s voting Member Representative with Eclipse Foundation AISBL. You are asked to do one of the following:

VOTE ELECTRONICALLY: Cast your ballots for the matters before the Annual Meeting by returning your votes using the attached Electronic Ballot form. All ballots submitted electronically must be received by secretary@xxxxxxxxxxxxxxxxxxxxxx no later than 3 April 2023 at 22:00 CEST / 4:00 p.m. EDT; or

ATTEND THE MEETING: Attend the Annual Meeting either in person or remotely via Zoom link provided below and in the materials. Please confirm your intention to attend by e-mail to the secretary@xxxxxxxxxxxxxxxxxxxxxx at the latest by 3 April 2023 at 22:00 CEST / 4:00 p.m. EDT; or

ASSIGN A PROXY: Assign your rights as Member Representative to another employee, officer, or consultant from your organization. Please contact secretary@xxxxxxxxxxxxxxxxxxxxxx by email at the latest by 3 April at 22:00 CEST / 4:00 p.m. EDT to express your intent to have a proxy attend.   

In all cases, you will be counted towards quorum for the meeting. Any questions may be directed to secretary@xxxxxxxxxxxxxxxxxxxxxx.  

To join via Zoom, please use the following link. Please join at least 5-10 minutes prior to the start of the meeting to enable roll call: https://eclipse.zoom.us/j/86844031677 

Specific guidance on how to vote, how to ask for the floor, or contribute through the chat functionality during the Annual Meeting will be explained before the first agenda item. 

I look forward to speaking with you at the meeting. 

Regards,

Paul White 

Secretary/Treasurer | Eclipse Foundation
paul.white@xxxxxxxxxxxxxxxxxxxxxx

Rond Point Schuman 11 

Brussels 1040 Belgium

Attachment: 2023.04.04 Final Agenda and Resolutions - Eclipse Foundation AISBL AGA.pdf
Description: Adobe PDF document

Attachment: 2023.04.04 Electronic Ballot - Eclipse Foundation AISBL AGA.pdf
Description: Adobe PDF document