[general-assembly-voting-members] Annual General Assembly meeting - 20 J

[Paul White <paul.white@xxxxxxxxxxxxxxxxxxxxxx>]

All, 

Please find attached the materials and supporting documents for the annual general assembly of Eclipse Foundation AISBL that will be held at the Association’s Operating Office located at 2934 Baseline Road, Suite 202, Ottawa, ON, Canada on 20 July 2022 beginning at 16:00 CEST / 10:00 EDT (the "Annual Meeting"), as well as via Zoom via the link below:

1. Annual Meeting 20 July 2022 - Final Agenda and Resolutions
2. Proxy Form (to be used by Voting Member whose Member Representative is prevented from attending the Annual General Assembly Meeting; please refer to the instructions here below and in the Convening Notice)
3. Eclipse Foundation - Auditors Report and Financial Statements for 2021

As your organization’s voting Member Representative with Eclipse Foundation AISBL, you are asked to do one of the following:

ATTEND THE MEETING: Attend the Annual Meeting either in person or remotely via Zoom link provided below and in the materials. Please confirm your intention to attend by e-mail to the secretary@xxxxxxxxxxxxxxxxxxxxxx at the latest by 19 July 2022 at 22:00 CEST / 4:00 p.m. EDT; or

VOTE ELECTRONICALLY: Cast your ballots for the matters before the Annual Meeting by returning your votes using the attached Electronic Ballot form. All ballots submitted electronically must be received by secretary@xxxxxxxxxxxxxxxxxxxxxx no later than 19 July 2022 at 22:00 CEST / 4:00 p.m. EDT;

ASSIGN A PROXY: Assign your rights as Member Representative to another employee, officer, or consultant from your organization. Please contact secretary@xxxxxxxxxxxxxxxxxxxxxx by email at the latest by 19 July 2022 at 22:00 CEST / 4:00 p.m. EDT to express your intent to have a proxy attend.   

In all cases, you will be counted towards quorum for the meeting. Any questions may be directed to secretary@xxxxxxxxxxxxxxxxxxxxxx.  

To join via Zoom, please use the following link. Please join at least 5-10 minutes prior to the start of the meeting: https://eclipse.zoom.us/j/87643189259

Specific guidance on how to vote, how to ask for the floor, or contribute through the chat functionality during the Annual Meeting will be explained before the first agenda item. 

I look forward to speaking with you at the meeting.

Regards,

Paul White 
Secretary/Treasurer | Eclipse Foundation AISBL 
paul.white@xxxxxxxxxxxxxxxxxxxxxx 
Rond Point Schuman 11 
Brussels 1040 Belgium

Attachment: Final Agenda and Resolutions - 2022 Eclipse Foundation AGA.pdf
Description: Adobe PDF document

Attachment: Electronic Ballot - 2022 Eclipse Foundation AGA.pdf
Description: Adobe PDF document

Attachment: Audit Report and Fin Statements - 2022 Eclipse Foundation AGA.pdf
Description: Adobe PDF document