| [general-assembly-voting-members] 2nd extraordinary General Assembly meeting - 16 February 2022 – action required |
tl;dr All, please find attached the agenda, proxy form, and electronic ballot associated with the upcoming second extraordinary General Assembly meeting on 16 February 2021. The sole purpose of the meeting is to confirm EY as the Foundation’s auditor. You are receiving this as you are a voting representative for your organization. As such, your participation in the meeting and/or your completion of the electronic ballot to enable us to finalize engagement with the auditor is greatly appreciated. For those who voted electronically at the 15 December meeting, you DO NOT HAVE TO VOTE AGAIN, provided you do not wish to change your vote. If you are unsure of whether you voted, feel free to contact me to confirm. Full Message All, Please find attached the
following materials and supporting documents for the second extraordinary general assembly meeting of Eclipse
Foundation AISBL. The meeting will be held at the Association’s Operating
Office located at 2934 Baseline Road, Suite 202, Ottawa, ON, Canada on
16 February, 2022 beginning at 16:30 CET / 10:30 EST (the "Annual
Meeting"), as well as via Zoom via the link below. 1. Extraordinary General Assembly Meeting
16 February 2022 - Final Agenda and Resolutions As a Member Representative of Eclipse Foundation AISBL with voting
privileges, you are invited to do one of the following: ATTEND THE MEETING: Attend the General
Assembly Meeting either in person or remotely via Zoom link provided in
the materials. Please confirm your intention to attend by e-mail to
the secretary@xxxxxxxxxxxxxxxxxxxxxx at
the latest by 15 February 2022 at 11:59 pm CET; or VOTE ELECTRONICALLY: Cast your ballots for the matters before the
Annual Meeting by returning your votes using the Voting by Correspondence
Form/ Electronic Ballots attached. All ballots
submitted electronically must be received by secretary@xxxxxxxxxxxxxxxxxxxxxx no
later than 15 February, 2022 at 16:30 CET; or ASSIGN A PROXY: Assign your rights as
Member Representative to another person from your organization being an
employee, officer or consultant of the latter by using the attached
Proxy Form sent by e-mail to the secretary@xxxxxxxxxxxxxxxxxxxxxx at
the latest by 14 February 2022 at 11:59 pm CET, and have your proxy attend
the Annual Meeting. Completing the attached electronic ballot is sufficient for your
support of taking the decisions contemplated at the meeting. And if you
voted electronically for the 15 December, 2021 meeting, no further action is
required. In all cases, you will be counted towards quorum for the meeting.
Any questions may be directed to secretary@xxxxxxxxxxxxxxxxxxxxxx. As announced in the convening notice sent
on 17 January 2022, to join the General Assembly Meeting please follow the link
below. We ask that you join at least 5 minutes prior to the start of the
meeting: https://eclipse.zoom.us/j/82144011242?pwd=dStITTR3Um5sVkJCY2s4MmJaZjNyUT09 Zoom meeting ID: 82144011242 Password:
dStITTR3Um5sVkJCY2s4MmJaZjNyUT09 Specific guidance on how to vote, how to ask for
the floor, or contribute through the chat functionality during the Annual
Meeting will be explained before the first agenda item. Paul Paul White Secretary/Treasurer | Eclipse Foundation AISBL Rond Point Schuman 11 Brussels 1040 Belgium
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Attachment:
Electronic Ballot - Eclipse Foundation AISBL 2nd Extraordinary GA -16 February 2022.pdf
Description: Adobe PDF document
Attachment:
Extraordinary General Assembly Meeting 16 February 2022 _ Final Agenda and Resolutions.pdf
Description: Adobe PDF document
Attachment:
Proxy form - Eclipse Foundation AISBL Extraordinary GA 16 February 2022.pdf
Description: Adobe PDF document
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