tl;dr - All, please find attached the agenda, proxy form, and electronic ballot associated with the upcoming extraordinary General Assembly meeting on 15 December 2021. The sole purpose is to confirm EY as the Foundation’s auditor. As a voting representative, your participation in the meeting and/or your completion of the electronic ballot to enable us to finalize engagement with the auditor is greatly appreciated.
Full Message
All,
Please find attached the following materials and supporting documents for the extraordinary general assembly meeting of Eclipse Foundation AISBL that will be held at the Association’s Operating Office located at 2934 Baseline Road, Suite 202, Ottawa, ON, Canada on 15 December, 2021 beginning at 16:00 CET / 10:00 EST (the "Annual Meeting"), as well as via Zoom via the link below.
1. Extraordinary Meeting 15 December 2021 - Final Agenda and Resolutions
2. Proxy Form
3. Electronic Ballot
As a Member Representative of Eclipse Foundation AISBL with voting privileges, you are invited to do one of the following:
ATTEND THE MEETING: Attend the General Assembly Meeting either in person or remotely via Zoom link provided in the materials. Please confirm your intention to attend by e-mail to the secretary@xxxxxxxxxxxxxxxxxxxxxx at the latest by 14 December 2021 at 11:59 pm CET; or
VOTE ELECTRONICALLY: Cast your ballots for the matters before the Annual Meeting by returning your votes using the Voting by Correspondence Form/ Electronic Ballots attached. All ballots submitted electronically must be received by
secretary@xxxxxxxxxxxxxxxxxxxxxx no later than 14 December, 2021 at 16:00 CET; or
ASSIGN A PROXY: Assign your rights as Member Representative to another person from your organization being an employee, officer or consultant of the latter by using the attached Proxy Form sent by e-mail to the secretary@xxxxxxxxxxxxxxxxxxxxxx at the latest by 13 December 2021 at 11:59 pm CET, and have your proxy attend the Annual Meeting.
Completing the attached electronic ballot is sufficient for your support in achieving quorum for the meeting.
In all cases, you will be counted towards quorum for the meeting. Any questions may be directed to secretary@xxxxxxxxxxxxxxxxxxxxxx.
As announced in the convening notice sent on 11 November 2021, to join the General Assembly Meeting please follow the link below. We ask that you join at least 5 minutes prior to the start of the meeting:
Specific guidance on how to vote, how to ask for the floor, or contribute through the chat functionality during the Annual Meeting will be explained before the first agenda item.
Regards,
Paul
Paul White
Secretary/Treasurer | Eclipse Foundation AISBL
Rond Point Schuman 11
Brussels 1040 Belgium
