Re: [adoptium-wg] Action Required: Vote on the Working Group Charter Upd

[Carmen Delgado <carmen.delgado@xxxxxxxxxxxxxxxxxxxxxx>]

Good morning, Adoptium members, 

Just a reminder to provide your input on these matters, especially for those who will be off this Thursday due to Thanksgiving.

Thank you! 

Carmen Delgado

Adoptium Program Manager | Eclipse Foundation

eclipse.org | Twitter | LinkedIn | YouTube 

Eclipse Foundation: The Community for Open Innovation and Collaboration

My working day may not be your working day! Please don’t feel obliged to read or reply to this email outside of your normal working hours.

On Thu, 20 Nov 2025 at 12:58, Carmen Delgado <carmen.delgado@xxxxxxxxxxxxxxxxxxxxxx> wrote:

Good afternoon, Adoptium WG members,

As agreed during our last Steering Committee (SC) meeting, and based on feedback received from Enterprise members, we want to ensure that all Working Group (WG) members have an opportunity to review the proposal on the Working Group Charter Update, even though only SC members are eligible to cast a formal vote.

I am forwarding the original email to the general WG mailing list.

Please take a moment to review the proposal (below) to convert participation fees from USD to EUR. Should you have any questions or require clarification, please do not hesitate to let me know.

KR,

Carmen Delgado

Adoptium Program Manager | Eclipse Foundation

eclipse.org | Twitter | LinkedIn | YouTube 

Eclipse Foundation: The Community for Open Innovation and Collaboration

My working day may not be your working day! Please don’t feel obliged to read or reply to this email outside of your normal working hours.

On Wed, 19 Nov 2025 at 10:27, Carmen Delgado <carmen.delgado@xxxxxxxxxxxxxxxxxxxxxx> wrote:

Dear Adoptium SC Members,

Following up on our Steering Committee meeting on November 13th, the vote on the Working Group Charter Update did not achieve the required supermajority. 

The proposal is to convert the membership fees from USD to EUR. This conversion maintains the nominal fee value, which at the current exchange rate represents approximately a 15% increase. This adjustment is necessary as membership fees have remained unchanged since the Working Group's creation, despite rising operational costs.

An additional consideration, given the late date in the year and in response to members feedback, it is hard for members to even discuss this change with their management and it is becoming hard to manage this change for the Eclipse Foundation as well. The fee update is scheduled to take effect for new members starting in 2026 and for existing members starting in 2027.

Please select your preferred course of action below and respond via this email thread:

1. Proceed with the electronic voting process, as agreed on the previous SC call. If this option is selected, please ensure your vote is submitted within the next 7 business days (+1, -1 or 0). This option will be open to all voting members: Strategic members (Azul, Rivos, Google, IBM, Alibaba, Microsoft) and the Enterprise/Participant members representative (Fujitsu, iJUG). 

2. Defer the decision to the next Steering Committee meeting on November 27th.

Thank you for your attention to this matter.

Carmen Delgado

Adoptium Program Manager | Eclipse Foundation

eclipse.org | Twitter | LinkedIn | YouTube 

Eclipse Foundation: Community. Code. Collaboration. 

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My working day may not be your working day! Please don’t feel obliged to read or reply to this email outside of your normal working hours.