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Re: [microprofile-wg] [microprofile] Re: [MPWG_SCR Approval of the Steering Minutes] Request Vote for October 20th, 2020

Hola Paul, 

Two issues that would like your input with:
  1. MicroProfiler member Jelastic submitted the vote after the minutes were closed & sent to the forums.  Can we adjust the minutes to add their vote?  For call minutes, what's the level of flexibility? 
  2. Via private, you provided excellent feedback on the electronic vote process we could try on the next vote. It is easy to drop an email from the vote when the better known is the MP general forum.   It takes practice and care to acquire a new process. We are adopting as we do.  All MPWG steering votes must be submitted and completed using the MPWG EF forum mailing list. Your feedback to avoid adding the general MP email to such votes is valid & needs to be used - forwarding or creating a new thread to share the vote's link theard are likely better options.   Thanks for the recommendation based on actions : )  We will add it to the documentation HOW process. 
Thanks for the clarification about minutes,

Amelia Eiras 

On Tue, Nov 10, 2020 at 6:26 PM Tetiana Fydorenchyk <tf@xxxxxxxxxxxx> wrote:
+1 (Jelastic)

On Wednesday, 4 November 2020 at 21:06:50 UTC+1 Vincent Mayers wrote:
+1 (AJUG)

On Tuesday, November 3, 2020 at 4:58:17 PM UTC-5 Amelia Eiras wrote:
Hola MicroProfile Steering Committee Representatives, MPWG_SCR,

Thank you, Sharon, for kindly joining today's MP 4.0 Release discussion to remind MicroProfilers that t
he first steering minutes' status is still under "draft version," which violates 1 of the foundation WG project's processes. 

The MPWG vote (AJUG, Jelastic, Red Hat, IBM & Tomitribe) is requested ASAP (we have passed the 2 weeks window-mark) to approve the October 20th, 2020 draft minutes 

The MicroProfile Community input is always welcomed. However, only the votes delivered by the assigned representatives or their Proxy [1 vote per member +1 (positive), 0 (abstain), or -1 (reject)] will be counted.

Thank you for promptly submitting your vote! 

--- draft documentation
Approval Minutes Process to be added to the MPWG repo once reviewed: 

The MPWG_SC will approve the "draft minutes" via:
  1. Email: micropr...@xxxxxxxxxxx
  2. Email Subject: [MPWG_SCR Approval of the Steering Minutes] Request Vote for [month/day/year] 
  3. Vote timeline:  votes must be finalized no later than two (2) weeks after the steering call took place
  4. Minutes Publication: the PDF minutes will be copied, attached, and sent [by the MPWG volunteer facilitator (s)] to  micropr...@xxxxxxxxxxx which completes 1 of the WG's compliance processes.
  • WIP nice to have - the minute's PDF &/or link will be imported to the new MPWG page on the MP website
Suggested email draft-template:

MicroProfile Steering Committee Representatives, 

The vote (List of Members) is requested to approve the (month/day/year) (draft minutes link). 

The MicroProfile Community input is welcomed. However, only the votes cast by the assigned representatives or their proxies [1 vote per member +1 (positive), 0 (abstain), or -1 (reject)] will be counted.

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