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[general-assembly-voting-members] Annual General Assembly meeting - 8 April 2025 – Your action is required

All, 


To follow up on the convening notice sent on 5 March 2025, please find attached the materials and supporting documents for the annual general assembly of Eclipse Foundation AISBL that will be held at Spaces Omniturm, 1st floor, Grosse Gallussstrasse 16-18, 60312, Frankfurt am Main, Germany on 8 April 2025 beginning at 16:00 CEST (the "Annual Meeting"), as well as via Zoom via the link below:


  1. Annual Meeting 8 April 2025 - Final Agenda and Resolutions

  2. Electronic Voting Form (to be used by Voting Member whose Member Representative is prevented from attending the Annual General Assembly Meeting; please refer to the instructions here below and in the Convening Notice)


As your organization’s voting Member Representative with Eclipse Foundation AISBL, you are asked to do one of the following:


ATTEND THE MEETING: Attend the Annual Meeting either in person or remotely via Zoom link provided below and in the materials. Please confirm your intention to attend by e-mail to the secretary@xxxxxxxxxxxxxxxxxxxxxx at the latest by 7 April 2025 at 22:00 CEST; or


VOTE EARLY BY ELECTRONIC BALLOT: Cast your ballots for the matters before the Annual Meeting by returning your votes by completing the attached Electronic Ballot form. We can also send you the ballot via Dropbox Sign upon request. All Electronic ballots must be received by secretary@xxxxxxxxxxxxxxxxxxxxxx no later than 7 April 2025 at 22:00 CEST; or


ASSIGN A PROXY: Assign your rights as Member Representative to another employee, officer, or consultant from your organization. Please contact secretary@xxxxxxxxxxxxxxxxxxxxxx by email at the latest by 7 April 20254 at 22:00 CEST to express your intent to have a proxy attend.   


In all cases, you will be counted towards quorum for the meeting. Any questions may be directed to secretary@xxxxxxxxxxxxxxxxxxxxxx.  


To join via Zoom, please use the following link. Please join at least 5-10 minutes prior to the start of the meeting: https://eclipse.zoom.us/j/88264792593

 

Specific guidance on how to vote, how to ask for the floor, or contribute through the chat functionality during the Annual Meeting will be explained before the first agenda item. 


I look forward to speaking with you at the meeting. 


Regards,


Paul White 

Secretary/Treasurer | Eclipse Foundation AISBL 

paul.white@xxxxxxxxxxxxxxxxxxxxxx 

Rond Point Schuman 11 

Brussels 1040 Belgium


Attachment: 2025.04.08 Electronic Ballot - Eclipse Foundation AISBL AGA-form.pdf
Description: Adobe PDF document

Attachment: 2025.04.08 Final Agenda and Resolutions - Eclipse Foundation AISBL AGA.pdf
Description: Adobe PDF document

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