[general-assembly-voting-members] General Assembly meeting - 30 July 202

[Paul White <paul.white@xxxxxxxxxxxxxxxxxxxxxx>]

All, 

Please find attached the following materials and supporting documents for the meeting of the General Assembly of Eclipse Foundation AISBL that will be held on 30 July 2024, beginning at 15:00 CEST / 9:00 EDT at the Association’s operating office offices at Rond Point Schuman 11 Brussels 1040 Belgium and via Zoom (https://eclipse.zoom.us/j/83786051874).

1. 2024.07.30 Final Agenda and Resolutions - Eclipse Foundation AISBL GA
2. 2024.07.30 Electronic Ballot - Eclipse Foundation AISBL GA (to be used by Voting Member whose Member Representative is prevented from attending the Annual General Assembly Meeting; or prefers to submit their ballot in advance please refer to the instructions here below and in the Convening Notice) 
3. 2023 Audit Report - Eclipse Foundation AISBL 
4. 2023 Statement of Accounts - Eclipse Foundation AISBL

As your organisation’s voting Member Representative with Eclipse Foundation AISBL, you are asked to either::

ATTEND THE MEETING: Attend the Meeting either in person or remotely via the Zoom link provided below and in the materials. Please confirm your intention to attend by e-mail to secretary@xxxxxxxxxxxxxxxxxxxxxx at the latest by 30 July 2024 at 13:00 CEST / 7:00 EDT; or

VOTE ELECTRONICALLY: Cast your ballots in advance for the matters before the Meeting.  

As always, to vote electronically please complete the attached Electronic Ballot form (PDF) and email it to secretary@xxxxxxxxxxxxxxxxxxxxxx. Please reach out to us if you would prefer to have the ballot sent to you via Dropbox Sign. Finally, you can simply vote via email by forwarding this email with your response to each resolution below: 

2. Acknowledgement of the auditor’s report for the financial year ending on 31 December 2023 as submitted to the Board: ________

3. Approval of waiver for the board and auditor for financial year 2023:  ________

4. Appointment of EY as statutory auditor of the Association for fiscal years 2024-2026:  ________

5. Approval of the revised 2024 budget as submitted by the Board:  ________

6. Approval of special proxy enabling legal counsel to publish notices to appropriate Belgian publications: ________

Regardless of format, all ballots submitted electronically must be received by secretary@xxxxxxxxxxxxxxxxxxxxxx by 30 July 2024 at 13:00 CEST / 7:00 EDT. 

Finally, as a final option for participating and voting, you may also assign your rights as a Member Representative to another employee, officer, or consultant from your organisation. Please contact secretary@xxxxxxxxxxxxxxxxxxxxxx by 26 July 2024 at 15:00 CEST / 9:00 EDT to express your intent to have a proxy attend.   

In all cases, you will be counted towards the quorum for the meeting. Any questions may be directed to secretary@xxxxxxxxxxxxxxxxxxxxxx.  

Please join the Zoom call about 5 minutes before the start of the meeting:   https://eclipse.zoom.us/j/83786051874.  Specific guidance on how to vote, ask for the floor, or contribute through the chat functionality during the General Assembly meeting will be explained before the first agenda item. 

I look forward to speaking with you at the meeting. 

Regards,

Paul White 

Secretary/Treasurer | Eclipse Foundation AISBL 

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Attachment: 2024.07.30 Final Agenda and Resolutions - Eclipse Foundation AISBL GA.pdf
Description: Adobe PDF document

Attachment: 2024.07.30 Electronic Ballot - Eclipse Foundation AISBL GA.pdf
Description: Adobe PDF document

Attachment: 2023 Eclipse Foundation AISBL Financial Statements.pdf
Description: Adobe PDF document

Attachment: 2023 Eclipse Foundation AISBL Auditor Report.pdf
Description: Adobe PDF document