Re: [microprofile-wg] [microprofile-steering] [ACTION REQUESTED] Swag Sh

[Clark Roundy <clark.roundy@xxxxxxxxxxxxxxxxxxxxxx>]

Hey Reza,

The supplier is in the US, so shipping to any address in Germany will likely accrue the same/similar costs. We can have them ship wherever you like and if it makes sense for Jan to pick up at the EF office, that's an option. Agree that if we can use DevNexus as a distribution point (for those attending) it may indeed save some hassle and costs. 

At this point, we have the spreadsheet you have provided and will work with the supplier according to that document. 

Thanks to you and Emerson for all your help and effort to coordinate this. I know it's been a lift.

Best,

Clark

On Thu, Mar 16, 2023 at 9:02 AM Reza Rahman <reza_rahman@xxxxxxxxx> wrote:

Reviving this thread for Clark and Paul.

On 3/10/2023 8:25 AM, reza_rahman@xxxxxxxxx wrote:

Clark - can you please address these within reason please? The key question here is whether we can ship the iJUG swag to Eclipse Foundation Germany without iJUG paying more money.

Jan - frankly international shipping in any significant quantity is simply a hassle I hope we can avoid the best we are able or at least limit it to what is absolutely necessary. I don’t know that there is a way around paying taxes, duties, etc if you absolutely want things shipped to you. I am sure the Foundation will do what it can, but as a non-profit it cannot do anything improper. I suggest simply having Payara distribute this swag at DevNexus. If you want a few hoodies for yourself, I or Ed can save it aside and give it to you in person. That in my opinion is the most reasonable path here, pretty much for you too.

 

---

From: microprofile-steering <microprofile-steering-bounces@xxxxxxxxxxx> on behalf of Jan Westerkamp <jan.westerkamp@xxxxxxx>
Sent: Friday, March 10, 2023 7:20 AM
To: microprofile-wg@xxxxxxxxxxx <microprofile-wg@xxxxxxxxxxx>; microprofile-steering@xxxxxxxxxxx <microprofile-steering@xxxxxxxxxxx>
Cc: iJUG Office <office@xxxxxxx>; Silvia Miles <silvia.miles@xxxxxxxxxxxxxxxxxxxxxx>
Subject: Re: [microprofile-steering] [microprofile-wg] [ACTION REQUESTED] Swag Shipping Addresses

 

Hi Reza,

first, thank you for supporting this!

Unfortunately I need some additional information and could not get
answers on the last MP Marketing Meeting:

From where the shipping will be done?
What is the worth of the shipment?
Which logistic companies are involved?
When is planed to ship?
Would be able to receive the shipment free of any charge (to Germany:
additional transport fees, 19 % tax, unknown customs percentage)?

As all the involved parties "optimize" the (in fact: their part only of
the) process, we are not sure we are able to receive a swag delivery in
a reliable way.
The 2021 Swag delivery failed glorious and a lot of resources are wasted
already!

To ensure the delivery of the 2022 swag can be received, I want to pick
it up in person at the Eclipse Foundation Europe office or storage in
Darmstadt, Germany (https://www.eclipse.org/org/foundation/contact.php,
Silvia will be the contact person).
The other parts of the EF should be able select the best option to send
there - I only figured out that the 2022 MP Swag is not located there
already.
As I expect the swag shipment from somewhere (outside the EU) will not
be free of charge, delivery to the JavaLand (starting 21st of March)
directly will not be possible already and a hub somewhere is necessary
to be in time. Or we have to store it for JavaLand 2024...

Until the swag creation and delivery process works end-to-end up to
reliable receiving, I want to pick up the swag from the EFE site, which
is reliable (of course, this is a local optimum from iJUG unfortunately).

The current process just do not work for us, as this is a push (from the
US?), not a pull where you have at least the chance to track the delivery.
Because of a lot of cheating in past of especially electronics from
China via Amazon with less worth declarations, the German customs is
strict now and also the free delivery limit has been lowered.

On top, from the business perspective the additional fees and required
resources to handle these international shipments (for swag!) are
suboptimal.
As a habitant of this planet, I am shocked that we waste so much
resources for sending enriched cotton around the globe - the smarter way
would be sending the design digitally and print locally (where
possible). This also could take into account other local standards like
sizes.

But again, many thanks to you, Reza, to forward this - hopefully you
have more success than me in the past to push this into the right direction.
And I hope I can spend more resources to the technical side (like fixing
vulnerabilities at the moment) again instead of doing logistics. ;-)

Best,
Jan

Am 03.03.23 um 18:07 schrieb Reza Rahman:
> Folks,
>
> We are trying to promptly send out the 2022 swag to all members as
> agreed. I need shipping addresses for the following members for this
> purpose. I also need a phone number associated with the shipping
> address, especially for shipments outside of North America. Please
> send it to me and Emerson (copied) privately. Please indicate if you
> would like to use this address/phone number going forward.
>
> * Fujitsu
>
> * iJUG
>
> * Oracle
>
> * Primeton
>
> * Tomitribe
>
> I already have the details for Atlanta JUG, Garden State JUG, IBM,
> Payara and Red Hat - thank you.
>
> I need this by next Friday, 10th March at the very latest.
>
> Thanks,
>
> Reza
>
>
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