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Re: [microprofile-wg] 2022 Marketing Proposal

Hi David. 

I’m glad to hear the explanation was understood and the Steering Committee was understanding. This policy is in place for good reasons.  And you are correct - a resolution by a Steering Committee does not represent a binding legal agreement with each member.  

Changing the policy of not using member logos on working group swag isn’t something that we are willing to entertain. 

Regards,
Paul
  
Paul White
VP, Member Services & Secretary/Treasurer | Eclipse Foundation
paul.white@xxxxxxxxxxxxxxxxxxxxxx


On Nov 30, 2022, at 11:43 PM, David Blevins <dblevins@xxxxxxxxxxxxx> wrote:

Hi Paul,

There was follow up discussion on the Steering Committee meeting this Tuesday and Paul Buck did an excellent job of explaining that the Foundation hasn’t collected sufficient permission from the Working Group members to use their logos in the scope of swag/clothing.

The Steering Committee was very understanding of the Foundation’s legal concern.  A unanimous resolution was passed by the Steering Committee granting the foundation permission to use our logos on swag.  This was passed knowing it would likely be legally insufficient, but there was hope this would show agreement that this is important for the members and willingness to cooperate in providing the necessary permission.

Is it possible to have a discussion with the Foundation on how we members could provide permission to use our logos on swag produced by the Working Group?

It would be understood that there would be some legal spend to create the necessary document granting permission each of us would have to sign.  That might also mean this year’s money goes to legal rather than swag.  Though we would miss out on this year’s swag, it could help other Working Groups as well and next year is right round the corner.



-David

On Nov 30, 2022, at 6:48 PM, Paul White <paul.white@xxxxxxxxxxxxxxxxxxxxxx> wrote:

Amelia, 

Paul Buck has already explained earlier in this thread our policy is that we do not include corporate logos on any Eclipse working group clothing or other working group swag items.  Please do not ignore these explanations of our processes and policies that are intended to guide how our working groups operate - it is not constructive. 

Regards,
Paul

Paul White
VP, Member Services & Secretary/Treasurer | Eclipse Foundation
paul.white@xxxxxxxxxxxxxxxxxxxxxx


On Nov 30, 2022, at 1:42 PM, Amelia Eiras <aeiras@xxxxxxxxxxxxx> wrote:

Hello all, 

After yesterday's steering committee meeting, we decided to continue collaborating via this thread to purchase the ~ $13,500 --  2022 swag before 2023 ends. Its shipping shall be completed with the 2023 marketing budget in Q1-2023. 

The 3 tasks below belong to MicroProfilers: 
  1. Mingyue- Primeton -  approves the usage of its logo in 2022 MPWG swag. 
  2. Ryan (TT designer) -  integrates Primeton into the designs, and the review is completed with Mingyue's approval
  3. Emerson -  delivers the final designs + mock-ups and swag desired sizes, plus stickers, to the EF Team
2 tasks belong to the EF team:
  1. Paul - Investigates if, aside from the verbal approval motion from minutes dated 11/29, the WG still needs to provide further approval to the EF to allow their company logos' usage in 2022 swag. 
  2. Marketing team - purchase the ~$13,500 worth of hoodies, shirts, and stickers via Swag.Com based on sizes provided. 
If anything is missing, etc...  please collaborate on this thread or/and the git issues added.🙏

Amelia Eiras 




On Mon, Nov 28, 2022 at 5:42 AM Paul Buck <paul.buck@xxxxxxxxxxxxxxxxxxxxxx> wrote:


Further to my attached email, the revised order will be remixed as requested (hoodies, t-shirts, stickers)  like what is shown below. Note that it will be increased to exhaust remaining 2022 marketing budget so actual numbers will be higher.

<image.png>
Thanks ... Paul


---------- Forwarded message ---------
From: Paul Buck <paul.buck@xxxxxxxxxxxxxxxxxxxxxx>
Date: Thu, Nov 24, 2022 at 1:22 PM
Subject: Re: [microprofile-wg] 2022 Marketing Proposal
To: Microprofile WG discussions <microprofile-wg@xxxxxxxxxxx>
Cc: MPMarketing <microprofile-marketing@xxxxxxxxxxxxxxxx>



Hi Amelia,

I will respond first to say that company / member logos on shirts or hoodies is not possible, we need permission to do that which we do not have. Our approach is the working group logo, and the Eclipse foundation logo on the back or the sleeve. There have been exceptions, going forward we do need to align with the practice of not including company /  member logos.

We will look into adjusting the order to be a combination of hoodies, t-shirts and stickers based on available budget. 

As I mentioned in the deck, we need the steering committee to name a rep (and an alternate) that is on point to provide shipping instructions in 2023.

Also, as Sharon mentioned on the call, we expect to have the Q3 budget update out shortly which will reflect new member revenue as well as funds remaining for the order.

Thanks ... Paul


On Wed, Nov 23, 2022 at 5:05 PM Amelia Eiras <aeiras@xxxxxxxxxxxxx> wrote:
Thank you, Paul, for facilitating the slides you presented yesterday. 

This week is Thanksgiving Holiday, and with many MPWG members' HQ in the USA, your request to use the 2022 marketing budget by Nov. 28th ought to be held off.  Instead, I recommend next week's Steering Committee call allocates enough time for such discussion while welcoming this week's feedback via writing arriving from MicroProfilers, not enjoying OOO.💛

The background below aims at providing everyone with the context of what has been expected with the usage of 2022 marketing money as seen via diverse closed git issues, open issues, and many recorded conversations in the community and marketing calls while everyone patiently awaited the successful shipment of 2021 Members' swag to be completed... public arrivals such as Jelastic tweet and private confirmations.  Furthermore, 2 weeks ago, the 2021 shipping task's retrospective was finally provided by Emerson. 

MP has promised and gathered information from many of its:
  1. Most active Contributors:  2 shirts, 1 hoody, & 100 stickers
  2. 53 Committers: 2 shirts, 1 hoody, & 100 stickers.        (106 shirts + 53 hoodies + 5300 stickers)
  3. Steering Committee Members: 50 shirts & 300 stickers ( 500 shirts when adding Primenton + 3,000 stickers)
The 2022 designs approved ##712 should be adjusted next week to include Primeton Technologies.
After yesterday EMO's 2023 MPWG budget draft presentation (the 30-minute presentation was not recorded), we learned that:
  1. Marketing Services are introduced as a settled cost in the 2022 budget (pages 6 and 8) that was not explicitly stated on the approved budget or quarterly financial reports
  2. Primenton Technologies' is a 2022 Member of MPWG, and its 5 monthly membership fees must be included in the budget. 

💛


On Tue, Nov 22, 2022 at 5:44 PM Paul Buck <paul.buck@xxxxxxxxxxxxxxxxxxxxxx> wrote:

Please find the presentation attached that we discussed in the community call earlier today.

If you have any questions or input let me know. We need to close this out no later than Monday so it is included as a 2022 expense.

Thanks ... Paul
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