[general-assembly-voting-members] Cancellation of Annual General Assembl

[Paul White <paul.white@xxxxxxxxxxxxxxxxxxxxxx>]

All, 

Unfortunately, we have not received sufficient response from the Member Representatives with voting privileges to meet the quorum requirements for the Annual General Assembly.    Thus, we will not proceed with the Annual General Assembly meeting originally scheduled for June 22, 2021, at 9:00 EDT / 15:00 CEST.  

FYI, we will reschedule the meeting to be held in early July.  A formal invitation including the time of the rescheduled meeting will be sent in the next day or two.  Note that in accordance with Article 20 of the Bylaws, the agenda shall remain the same. 

Regards,
Paul

Paul White
Secretary/Treasurer | Eclipse Foundation AISBL
paul.white@xxxxxxxxxxxxxxxxxxxxxx 
Rond Point Schuman 11 
Brussels 1040 Belgium

On Jun 8, 2021, at 2:17 PM, Paul White <paul.white@xxxxxxxxxxxxxxxxxxxxxx> wrote:

All, 

Please find attached the following materials and supporting documents for the annual general assembly of Eclipse Foundation AISBL that will be held at the Association’s Operating Office located at 2934 Baseline Road, Suite 202, Ottawa, ON, Canada on June 22, 2021 beginning at 9:00 EDT / 15:00 CEST (the "Annual Meeting"), as well as via Zoom via the link below:

1.     Annual Meeting 22 June 2021 - Final Agenda and Resolutions
2.     Proxy Form
3.     Voting by Correspondence Form/Electronic Ballot

As a Member Representative of Eclipse Foundation AISBL with voting privileges, you are invited to do one of the following:

ATTEND THE MEETING:  Attend the Annual Meeting either in person or remotely via Zoom link provided in the materials. Please confirm your intention to attend by e-mail to the secretary@xxxxxxxxxxxxxxxxxxxxxx at the latest by 20 June 2021 at 11.59 pm CEST; or

ASSIGN A PROXY: Assign your rights as Member Representative to another person from your organization being an employee, officer or consultant of the latter by using the attached Proxy Form sent by e-mail to the secretary@xxxxxxxxxxxxxxxxxxxxxx at the latest by 20 June 2021 at 11:59 pm CEST, and have your proxy attend the Annual Meeting; or\

VOTE ELECTRONICALLY: Cast your ballots for the matters before the Annual Meeting by returning your votes using the Voting by Correspondence Form/ Electronic Ballots attached. All ballots submitted electronically must be received by secretary@xxxxxxxxxxxxxxxxxxxxxx no later than June 21, 2021 at 15:00 CEST.

In all cases, you will be counted towards quorum for the meeting. Any questions may be directed to secretary@xxxxxxxxxxxxxxxxxxxxxx.  

As announced in the convening notice of 21 May 2021, to join the Annual Meeting, please follow the follow link below at least 10 minutes prior to the start of the Annual Meeting:

https://eclipse.zoom.us/j/91210699403?pwd=aFZSUncyNEdYUEwzM2JiME5VcWFlQT09 

Specific guidance on how to vote, how to ask for the floor, or contribute through the chat functionality during the Annual Meeting will be explained before the first agenda item. 

Regards,

Paul

Paul White

Secretary/Treasurer | Eclipse Foundation AISBL

paul.white@xxxxxxxxxxxxxxxxxxxxxx

Rond Point Schuman 11 
Brussels 1040 Belgium

<General Assembly 22 June 2021 _ Final Agenda and Resolutions.pdf>

<Proxy form - Eclipse Foundation AISBL AGA 22 June 2021.pdf>

<Voting by Correspondence Form _ Electronic Ballot - Eclipse Foundation AISBL AGA 22 June 2021.pdf>