From: eclipsecon-na-program-committee-bounces@xxxxxxxxxxx [mailto:eclipsecon-na-program-committee-bounces@xxxxxxxxxxx]
On Behalf Of John Arthorne
Sent: Friday, September 02, 2011 11:22 AM
To: Eclipsecon NA program committee discussions
Subject: Re: [eclipsecon-na-program-committee] Talk schedule proposal
One way to think of this is 30 minute talk + 5 minute Q/A + 10 minute break. That sounds like a good breakdown. I found last year that talks with
lots of Q/A at the end tended to run right into the next talk, so having that buffer room for the talks that need it would be valuable. Encouraging speakers to budget that 5 minutes for questions would be helpful... talks with few questions would just result
in a slightly longer break for people.
I guess the only potential problem is that we can't fit as many talks into the overall schedule with 45 minutes per short talk slot. I don't know about others, but I think lunch could be chopped
down to an hour if it means we can fit in an extra talk slot (Doug's earlier proposal had lunch from 12-1:30). An hour for lunch seems like plenty to me. For long talks, if it fits into the schedule better they could be 50 minutes + 10 minute break. I find
very few speakers can hold an audience's attention for a full hour, and to be honest Eclipse doesn't have large quantities of excellent public speakers ;)
John
Sounds like a good compromise. We can see how the end of day schedule goes whether 60 minute talks would fit. And we can save them for talks we know would generate lots of Q&A.
+1 from me. Others?
Doug.
From:
eclipsecon-na-program-committee-bounces@xxxxxxxxxxx [mailto:eclipsecon-na-program-committee-bounces@xxxxxxxxxxx]
On Behalf Of Ian Skerrett
Sent: Thursday, September 01, 2011 3:41 PM
To: eclipsecon-na-program-committee@xxxxxxxxxxx
Subject: Re: [eclipsecon-na-program-committee] Talk schedule proposal
I spoke with Anne about the schedule. One thing we really need to do is starting the sessions on the 15 minutes, ie :00, :15, :30 or :45. Anything else just gets too confusing.
How about we go with 45 minutes time slots, 35 minutes content and 10 minutes change over.
If we want long talks, I think we would have to run them in parallel. Even thought I suggested have just one long talk at a time, we have to have the sessions start and stop at the same time across all rooms. Again, based on past experience it is too confusing
otherwise. One suggestion I can make is that we do 60 minutes talks as the last sessions of the day?
Ian
On 9/1/2011 12:56 PM, Ian Skerrett wrote:
I think 15 minutes is minimum. Remember facetime means time with sponsors who help pay for the conference so we like to have happy sponsors. :-)
Ian
On 9/1/2011 12:47 PM, Schaefer, Doug wrote:
As Ian mentioned we’ll probably need more time after the keynote to transition the room. What’s the minimum time we would need for that? 30 minutes seems like a lot. I’m not sure
we need that much face time in the morning, coffee time maybe J.
:D
From:
eclipsecon-na-program-committee-bounces@xxxxxxxxxxx
[mailto:eclipsecon-na-program-committee-bounces@xxxxxxxxxxx]
On Behalf Of Anne Jacko
Sent: Thursday, September 01, 2011 12:33 PM
To: Eclipsecon NA program committee discussions
Subject: Re: [eclipsecon-na-program-committee] Talk schedule proposal
And just to add to the complexity...
the last two years we've had a 30-minute break after the keynote -- more facetime for everyone.
I am planning on drafting a schedule to see how this all works out, but I'm waiting for the dust to settle a bit.
Anne Jacko
Eclipse Foundation
503-784-3788 (cell)
On Sep 1, 2011, at 9:30 AM, Schaefer, Doug wrote:
The trick there is to build a schedule that has lunch and an afternoon break at a reasonable time.
9:00 Keynote
10:10 Session
11:20 Session
12:20 Lunch?
And you’d have the issue of talks starting at *:05 and such which complicates the schedule as well.
:D
From:
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[mailto:eclipsecon-na-program-committee-bounces@xxxxxxxxxxx]
On Behalf Of Thomas Watson
Sent: Thursday, September 01, 2011 12:15 PM
To: Eclipsecon NA program committee discussions
Subject: Re: [eclipsecon-na-program-committee] Talk schedule proposal
Another option is for 25 minute talks and 60 minute talks:
60 + 10 = 70
2 x (25 + 10) = 70
Tom
<image001.gif>Sven Efftinge ---09/01/2011 11:09:42 AM---I agree with what Tom and Ian suggested. The problem seems to align the slots properly.
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Eclipsecon NA program committee discussions <eclipsecon-na-program-committee@xxxxxxxxxxx>
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Re: [eclipsecon-na-program-committee] Talk schedule proposal
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I agree with what Tom and Ian suggested.
The problem seems to align the slots properly.
I see two possibilities:
1) the special talks are twice as long as the usual ones. That could mean 60 min instead of 50min and a 20 min break between the special talks.
2) every talk has the same length (e.g. 40 mins) and it's the room which makes the talk special. We could in addition emphasize these talks visually in the schedule somehow.
I like the second option :-)
Sven
On Sep 1, 2011, at 5:42 PM, Thomas Watson wrote:
I like the 10 mins break minimum between talks. I also like the standard to be 30 minute talks. I agree with Ian about the 'invited' long-talk speakers, we should not run them in parallel. We will have picked these speakers because
we feel they will draw a crowd and have something valuable to say that justifies a longer time. As a conference attendee I would not appreciate being forced to only pick just one of these "special" talks to attend.
Tom
<graycol.gif>Ian Skerrett ---09/01/2011 10:00:17 AM---Anne and Nathan will need to respond about if this fits with the logistics on how we can do the schedule.
Anne and Nathan will need to respond about if this fits with the logistics on how we can do the schedule.
I hear you and agree about the 10minute break. I would also suggest we have 15 minutes for after the keynote, since those tend to take longer to switch over.
I like the idea of the 'invited' long-talk speaker. However, we might consider not running them in parallel just in one slot during the day. What if we took the largest room and that room always had a long talk. This way they would not be running in parallel.
If you do them in parallel, we will have the challenge of who gets the largest room? It might mean the invited speaking slot will be allocated 80 minutes but we could ask them to finish early.
On 9/1/2011 10:40 AM, Schaefer, Doug wrote:
Hey gang, after our discussion here and in person with Chris and John at last weekend’s FOSSLC event here in Ottawa, I feel we have momentum towards closing on the schedule. Here are the main points.
Yes, you can get between rooms in 5 minutes. But do you want to? The feeling I’m getting is no. There is so much valuable community building that happens between the talks, we don’t want to rush people off to their next talk. 10 minutes seems to be the right
number.
We talked about short talks and I think the consensus is that 25 minutes is the minimum length. With the 10 minute gap and to desire to keep the schedule simple, I’d like to propose we go with 30 minute short talks. That should be plenty of time and I think
we can really diffuse complaints about length with that as our standard.
Long talks would be 50 minutes. There would be one slot per day where we would have long talks, after lunch some time. These are the keynote-style talks we were talking about previously. They would be important talks that we as a program committee feel need
the longer time. As such, submitters are not allowed to ask for long talks, they ask for short and we select which ones of those would be made long.
Tutorials are 3 hours. 2 hours is too short for a proper tutorial. That reduces their numbers but that’s probably a good thing and we can focus on tutorials that would truly be valuable to the attendees. Tutorials are on Monday from 9-12 and 1:30-4:30. We could
slip a short talk before the afternoon one if we feel we need the room and it’s not too weird.
Here’s what the schedule could look like for the other days. Remember the 10 minute gap between events.
9:00 – Keynote (60 minutes)
10:10 – Short
10:50 – Short
11:30 – Short
12:00 – Lunch
1:30 – Short
2:10 – Short
2:50 – Long (50 minutes)
3:40 – 20 minute break (maybe 30, maybe regular 10?)
4:00 – Short
4:40 – Short
5:10 – Evening event
We could wrap things up with the closing plenary at 4 on Thurs. I’m not sure which slot makes the most sense for the afternoon Long talk.
Thoughts?
Doug
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Tel: 613-224-9461 ext 227
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VP of Marketing and Ecosystem
Eclipse Foundation
Tel: 613-224-9461 ext 227
Blog: ianskerrett.wordpress.com
Twitter: IanSkerrett_______________________________________________
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