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Re: [eclipse.org-eclipsecon-program-committee] Budget and slotall ocations
Title: Re: [eclipse.org-eclipsecon-program-committee] Budget and slotall ocations
There was an attempt to schedule some related short talks together last year, at the request of Doug G. for the mobile/embedded track.  As I recall, about every other talk was related (kept us below the Bjorn diversity requirement threshold ;).

But now that Bjorn has forsaken diversity (http://eclipse-projects.blogspot.com/2007/09/diversity-just-lip-service.html), perhaps we can/should group (some of) them together?  I think it would be better, or at least worth trying this year.

I like the 10 minute time limit. It’s clear from attending some short talks last year that it’s tough to prepare a really good 10 minute talk.  Those who were well-prepared really stood out.

- Rich


On 9/12/07 11:31 AM, "Doug Schaefer" <DSchaefer@xxxxxxx> wrote:

Now that I think about (instead of responding before thinking :P), I would prefer to see the short talks grouped by subject area. I know Bjorn loves the sampling idea, but that’s where I have trouble. People wouldn’t mind sitting through an hour with 4 short talks if it they were all related. It seems last year we made an effort at this since I remember sitting through one session they were mostly related.
 

Doug Schaefer, QNX Software Systems
Eclipse CDT Project Lead, http://cdtdoug.blogspot.com

From: eclipse.org-eclipsecon-program-committee-bounces@xxxxxxxxxxx [mailto:eclipse.org-eclipsecon-program-committee-bounces@xxxxxxxxxxx] On Behalf Of Doug Schaefer
Sent: Wednesday, September 12, 2007 11:28 AM
To: Eclipsecon Program Committee list
Subject: RE: [eclipse.org-eclipsecon-program-committee] Budget and slotall ocations
I got similar feedback. And, actually attending some of them, I found it hard to get value out of them, other than somewhere to go to read e-mail. But I do understand that there’s way more talks than hour long spaces so I’m not sure what the right answer is.
 

Doug Schaefer, QNX Software Systems
Eclipse CDT Project Lead, http://cdtdoug.blogspot.com

From: eclipse.org-eclipsecon-program-committee-bounces@xxxxxxxxxxx [mailto:eclipse.org-eclipsecon-program-committee-bounces@xxxxxxxxxxx] On Behalf Of Scott Rosenbaum
Sent: Wednesday, September 12, 2007 11:10 AM
To: 'Eclipsecon Program Committee list'
Subject: RE: [eclipse.org-eclipsecon-program-committee] Budget and slotallocations
Last year it seemed like it was pretty difficult to ‘sell’ the short talks.  I tried to pitch some people on them, and the feedback I got was that ten minutes was just not enough time to put together material.  Did anyone else have this experience? Did we get any feedback if 10 minutes is the right length?  Does it make sense maybe to give 15 minutes each (three per hour)?  
 
Scott
 

From: eclipse.org-eclipsecon-program-committee-bounces@xxxxxxxxxxx [mailto:eclipse.org-eclipsecon-program-committee-bounces@xxxxxxxxxxx] On Behalf Of Bjorn Freeman-Benson
Sent: Wednesday, September 12, 2007 10:01 AM
To: Eclipsecon Program Committee list
Subject: [eclipse.org-eclipsecon-program-committee] Budget and slotallocations
EclipseCon Program Committee,
As you are all probably aware, the number of talk slots and the budget are linked: more talk slots means more rooms we need to rent, more AV we need to rent, more door monitors, and more comp registrations to give away. In doing the budget for Mike to present to the Finance Committee, here's what I've come up with for the slot allocations:

  • Tutorials: 80 in 20 parallel sessions on Monday. Each is two hours and is entitled to two comp registrations. (It is really important that the tutorials have *hands on results* that the attendees can take away. It's a lot of work to prepare a good tutorial and that's why they get two comp registrations.)
  • Long talks: 80 in 5 parallel sessions on each of Tue-Wed-Thu. One hour (50 minutes) and has one comp registration.
  • Short talks: 160 in 2 parallel sessions on each of Tue-Wed-Thu. 10 minutes and has a 20% discount registration coupon. (10 minutes = 1/5 of 50 minutes; 20% = 1/5 of 100%).
I spoke to Doug yesterday and he pointed out that these are different numbers than the preliminary numbers I had given him (the maximum space capacity numbers) and, yes, they are. He said that he would re-do the allocations.

Additionally, here are the relevant dates:
  • Sept 24 - Eclipsezilla opens
  • Nov 19 - submissions close for all types
  • Dec 10 - program 90% completed (basically, the program is completed but we might leave a few slots open for late breaking items)
  • Feb 7 - program 100% complete
- Bjorn

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--
Richard C. Gronback
Borland Software Corporation
richard.gronback@xxxxxxxxxxx
+1 860 227 9215

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