Re: [asciidoc-wg] Call to form the Steering Committee under revised term

[Paul White <paul.white@xxxxxxxxxxxxxxxxxxxxxx>]

Dan/All, 

The Eclipse Foundation remains committed to enabling the AsciiDoc community of interested parties to fulfill the objectives as laid out in the draft charter. Specifically, the objective of creating an open specification for AsciiDoc is a laudable goal.

Keep in mind the reason for a working group is to go beyond what is normally done within an open source development project, where the rules of engagement are well defined and the costs for the Foundation in supporting it are relatively small. The working group, as captured in its charter, provides a framework for organizations and individuals interested in driving the initiative forward to engage.  

Each working group is expected to define a set of program initiatives. With respect to working groups interested in generating open specifications, its program initiatives must include as a minimum fulfillment of two key responsibilities:  
	• to ensure the Eclipse Foundation Specification Process is managed appropriately, and 
	• to ensure the Eclipse Foundation trademark policy is adhered to and customized for AsciiDoc compatibility and branding. 

Both these responsibilities lie both with the various committees of the working group, and with the Foundation staff as well. The Foundation's responsibilities in this regard exist to benefit and to protect the members of the initiative, the implementers of the specification, and ultimately the adopters of those implementations. And the effort required is not insignificant.  

Dan, the proposed changes don’t meet the mark of enabling these responsibilities to be met.  We understand that your recommendation to eliminate the fees is intended to attract broader participation of corporations. We would need to see that broader commitment. But equally important in the charter as originally contemplated was to enable the costs of operating the working group to be covered. The elimination of the fees exacerbated the shortfall in covering the costs with no alternate solution put forward. 

We recognize there is significant interest as individuals to enable this initiative to go forward, and funding is challenging.  Indeed, this broad interest is the reason I and my colleagues have invested such a significant amount of time in this endeavor.  Getting both this charter and governance framework clearly defined, as well as establishing a means for the initiative to be sustainable, is a requirement that serves all of us in both the short and long term.

Dan, we would welcome a call with you and other organizations that have expressed interest by response to your post to discuss the proposed changes to the charter and to explore how to meet the shortcomings identified here. 

Hope this helps. 
Paul

Paul White
VP, Member Services | Eclipse Foundation, Inc.
paul.white@xxxxxxxxxxxxxxxxxxxxxx
+1.613.852.4303 (mobile)

> On Jun 5, 2020, at 5:25 PM, Steven Anderson <sanderson@xxxxxxxxxxxx> wrote:
> 
> This sounds like a good plan. We at salesforce would like to join as a partner member of the working group under these revised terms.
> 
>        Steve Anderson
> 
> On Fri, Jun 5, 2020 at 4:04 AM Dan Allen <dan@xxxxxxxxxxxxxx> wrote:
> The AsciiDoc Working Group has been promoted to active status by the Eclipse Foundation. (See https://www.eclipse.org/lists/asciidoc-wg/msg00048.html). The next step would normally be to form the Steering Committee. However, we're at a crossroads. According to the conditions laid out in the charter, we haven't met the requisite number of members with appointed seats (3) to form a Steering Committee.
> 
> We unquestionably have more than enough interested parties. We're just stuck getting commitments from potential members under the terms of the current draft charter. The primary objection is the fees for organizations, mainly that the fees were set without input from the Steering Committee and without a proposed budget. In other words, the process appears to be backwards. The initial Steering Committee should be tasked with establishing the fees based on the resource requirements needed for the group to achieve its objectives.
> 
> To resolve this situation, we're putting forth the following revisions to the draft charter (found at https://www.eclipse.org/org/workinggroups/asciidoc-charter.php):
> 
> * Eliminate the Strategic Member class so there's only one class for organizations.
> * Rename Participant Member to Partner Member (to distinguish from Committer and Guest Members, who are also participants).
> * Grant each Partner Member one appointed seat on the Steering Committee (which dually serves as the Specification Committee).
> * Eliminate the Working Group fees for 2020*, with no obligation to stay on through 2021 (Partner Members reestablish membership each calendar year).
> * Increase the number of elected seats for Committer Members from 1 to 3 (to broaden and balance participation since the number of Committer Members is greater than we anticipated).
> 
> (We've attached a copy of the revised draft charter to this message so you may preview these changes in context).
> 
> We owe it to this community, and to the time OpenDevise has invested as the Lead Organization, to get this Working Group moving. We're calling on the Eclipse Foundation to accept the stated revisions to the draft charter and to form the Steering Committee no later than June 15, 2020 under the revised terms (assuming at least 3 organizations have affirmed the revisions are acceptable by then). Note that the Steering Committee's first order of business is to ratify the charter.
> 
> If you're an organization on the fence about joining the Working Group, please reply to let us know whether these revised terms will enable you to commit to join the Working Group as a Partner Member in 2020.
> 
> Best Regards,
> 
> Dan & Sarah
> 
> * This excludes the obligation and associated fees for organizations to be at least a Solutions Member of the Eclipse Foundation, which is still required.
> 
> -- 
> Dan Allen, Vice President | OpenDevise Inc.
> Content ∙ Strategy ∙ Community
> opendevise.com
> _______________________________________________
> asciidoc-wg mailing list
> asciidoc-wg@xxxxxxxxxxx
> To unsubscribe from this list, visit https://www.eclipse.org/mailman/listinfo/asciidoc-wg
> _______________________________________________
> asciidoc-wg mailing list
> asciidoc-wg@xxxxxxxxxxx
> To unsubscribe from this list, visit https://www.eclipse.org/mailman/listinfo/asciidoc-wg