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[openpass-sc] Eclipse Working Groups - 2024 Candidate Program Plan - Due November 3 2023
Dear Steering Committee Members:

I just wanted to follow up to remind of the deadline for the candidate program plan to be approved by the Steering Committee.

Please let me know if you have any questions and/or concerns.

Best Regards,
Sharon

---------- Forwarded message ---------
From: Sharon Corbett <sharon.corbett@xxxxxxxxxxxxxxxxxxxxxx>
Date: Tue, Sep 26, 2023 at 1:24 PM
Subject: Eclipse Working Groups 2024 Program Plan and Budgeting Cycle Announcement
To: <openpass-sc@xxxxxxxxxxx>


Dear Steering Committee Members:


Autumn has arrived which means Eclipse Foundation Working Groups must turn their attention to the annual process of program and marketing plan creation and submission for calendar year 2024.


We strongly encourage all working groups to begin the development of both program plans and marketing plans (where applicable) as soon as possible as candidate Program Plans must be approved by Steering Committees no later than November 3, 2023. 


Please see the following guidance:


Program / Marketing Plan Development - Timeline


  • Solicit input/ideas from Working Group membership (Early October)

  • Draft Plans Created (Mid October)

  • Candidate Program Plan and/or Marketing Plan Approved by respective Committee (Due November 3, 2023)


As a reminder, the Foundation staff develops an associated working group budget based on the program and/or marketing plan priorities, as well as in support of the general activities of the working group.  The Steering Committee is then asked to confirm the budget is in alignment with their approved Program Plan. 


Budget Development - Timeline (If Applicable)


  • Eclipse Foundation develops draft budget based on Program/Marketing plan priorities (Early November)

  • Final Budget reviewed and confirmed by Steering Committee (Due November 17, 2023)


By way of reminder, Steering and Marketing Committees are peers.  There exists no implicit hierarchical relationship between the committees.  That said, the Marketing Committee’s plan needs to align with the goals and objectives established in the program plan.


For guidance with this process, please refer to the 2024 Program Plan and Budget Process Deck and/or the overall timeline here.


This is also the time for steering committees to review 2023 program plans with a view of completing any remaining achievable objectives and work with the Foundation team to do so. As a reminder, the Foundation applies the working group fees collected towards the program priorities in the year they are received.  Further, there is no carry forward of fees collected into the 2024 calendar year unless an exception for doing so has been pre-approved by the Executive Director. 

Should you have any questions, please do not hesitate to reach out.

Best Regards,


Sharon Corbett
Program Director, Industry Collaborations Operations
Eclipse Foundation

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