Responding once to the same question, I hope that's OK. I've
updated the spreadsheet with the swag amounts purchased with the
2022 budget. The Foundation indeed only purchased hoodies on our
behalf and stickers.
These are now sitting in a warehouse in North America. If these
are not shipped soon, the warehouse will begin to charge a storage
fee, which will come out of the 2023 budget.
Is there anything else you wanted to inquire about on this to
help us move forward on decision making in a timely fashion?
On 2/21/2023 4:00 PM, Amelia Eiras
wrote:
Emerson and Reza,
Can you please update the Swag 2022
spreadsheet,
row 2 (fill in
the amounts)? How much swag was purchased on MP hoodies and
stickers using the $15,000?
Feb 16th- MPWG
forum email provides my feedback on Javaland's speaker
coverage. It also provides tracing reference to swag
resolutions between the EF team and the WG from Dec 2022 as
follows:
The
swag pricing estimate was provided on Dec 8th. Swag price
Folks,
DevNexus is coming up much faster than one might realize and
we need to
nail down decisions very soon. In that spirit I ask that we
all weigh in
on the following promptly.
* Emily, Edwin and Josh have MicroProfile related talks. So
far, the
consensus appears to be that we send them 10 shirts and 100
stickers
each to distribute during their talks. I think this is a
sensible use of
money and the numbers make overall sense given about 40 people
per talk
is a reasonable attendance number to expect at DevNexus.
* I think just doing the above is way under-utilizing the
opportunity
that DevNexus represents. We should be looking to do much more
for
several good reasons. It does seem like DevNexus has basically
displaced
JavaOne as the premier Java conference (makes me a tiny bit
sad but such
is life). The majority in terms of the core Java community
seems to show
up there in one way or the other. The MicroProfile vendor
booth presence
seems exceptionally strong perhaps as a result. Three of the
vendors -
Microsoft, IBM and Payara are willing to help distribute swag
from their
booth. To boot, North American destinations are very shipping
cost
friendly. I suggest we use our swag dollars to maximize our
impact at
DevNexus. The total attendance at DevNexus is ~1000+. I
suggest we look
to send ~200 hoodies and ~1K stickers to distribute from the
booths,
with both attendees and community leaders in mind. As a nice
side
effect, this basically uses up our leftover 2022 budget (see
potentially
very important note below on this).
Can you kindly share your thoughts on the items above in a
timely
fashion so we can properly wrap up this important decision and
move
forward? This is especially true of working group members,
where this
money mostly comes from.
Thanks,
Reza
P.S.: One important consideration is spending swag with the
2022 budget
very soon, especially for working group members. I am not an
accountant,
but utilizing OpEx money too late after the budget period is
over can be
a very dicey matter in terms of tax audits (and non-profits
like the
Eclipse Foundation are audited surprisingly often). I believe
we should
play it safe and try to spend the 2022 money promptly and move
on in a
timely fashion to the 2023 budget money. March/April may
already be
getting into dicey territory.
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