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Re: [microprofile-wg] [microprofile] Re: Swag Distribution Decisions at DevNexus
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I believe the primary priority is to distribute the 2022 swag in
a timely fashion. While I am not entirely convinced just leaving
it up to each member how to use swag is the optimal marketing
strategy for the group, it's not the end of the world. As long as
the Eclipse Foundation is willing to ship to so many locations,
its OK for now. Perhaps we can discuss at a later point in time
whether there is a better collective strategy/plan to utilize with
the 2023 budget (that does not end in this awkward scenario of
distributing last year's swag). I bet the Foundation has best
practices on some of this they can share with us.
If we go with this proposal, Microsoft will be looking to
distribute all the swag we have from our booth at DevNexus.
Now, can other folks kindly weigh in so we can make a consensus
based decision and move forward? You basically have two proposals
on the table. It should be easy enough to just pick a choice.
On 2/21/2023 8:36 PM, Amelia Eiras
wrote:
Thank
you, Reza.
I have
taken the first shot at distributing the 2022 swag, using 2021
swag distribution as the standard. Speakers are covered: rows
22 & 28, Javaland and DevNexus, respectively.
Swag Allocation - Steering Committee
Members. This distribution is my recommendation with the
notes below. I hope it helps. MPWG shouldn't have to pay
for storage now that we know the actual amounts and can
allocate fairly quickly 💛
- The WG specially
requested the 2XL hoodies. Tomitribe desires to ship the
extra 2XL added hoodies (in the sheet) to the
MicroProfilers we know are active and need 2XL. If any
other Members require an additional 2XL hoodie beyond
the 1 allocated across, please say so or directly add it
to the sheet. There are 3 left 2XL hoodies for the
taking by Members. If no members claim them, Tomitribe
would happily grab the 3 extra hoodies and store them
until 3 MicroProfilers from our community request them.
- Row 31 shows the
leftover inventory after 6 speakers are covered and 10
members' swag allocation. The 15 hoodies left (row 31,
column L) could be distributed by MicroProfilers
volunteering at the Jakarta EE booth during DevNexus or
similar.
- Based on stats:
Javaland speakers get 1 more Medium than Large.
- Based on stats:
DevNexus speakers get 1 more Large than Medium.
- Column L shows what
everyone gets and what is left using the feedback
provided thus far.
Responding once to the same question, I hope that's OK.
I've updated the spreadsheet with the swag amounts
purchased with the 2022 budget. The Foundation indeed only
purchased hoodies on our behalf and stickers.
These are now sitting in a warehouse in North America. If
these are not shipped soon, the warehouse will begin to
charge a storage fee, which will come out of the 2023
budget.
Is there anything else you wanted to inquire about on
this to help us move forward on decision making in a
timely fashion?
On 2/21/2023 4:00 PM, Amelia Eiras wrote:
Emerson and Reza,
Can you please update the
Swag 2022 spreadsheet,
row 2 (fill
in the amounts)? How much swag was purchased on MP
hoodies and stickers using the $15,000?
Feb 16th-
MPWG forum email provides my feedback on
Javaland's speaker coverage. It also provides
tracing reference to swag resolutions between the EF
team and the WG from Dec 2022 as follows:
The
swag pricing estimate was provided on Dec 8th. Swag price
Folks,
DevNexus is coming up much faster than one might
realize and we need to
nail down decisions very soon. In that spirit I ask
that we all weigh in
on the following promptly.
* Emily, Edwin and Josh have MicroProfile related
talks. So far, the
consensus appears to be that we send them 10 shirts
and 100 stickers
each to distribute during their talks. I think this is
a sensible use of
money and the numbers make overall sense given about
40 people per talk
is a reasonable attendance number to expect at
DevNexus.
* I think just doing the above is way under-utilizing
the opportunity
that DevNexus represents. We should be looking to do
much more for
several good reasons. It does seem like DevNexus has
basically displaced
JavaOne as the premier Java conference (makes me a
tiny bit sad but such
is life). The majority in terms of the core Java
community seems to show
up there in one way or the other. The MicroProfile
vendor booth presence
seems exceptionally strong perhaps as a result. Three
of the vendors -
Microsoft, IBM and Payara are willing to help
distribute swag from their
booth. To boot, North American destinations are very
shipping cost
friendly. I suggest we use our swag dollars to
maximize our impact at
DevNexus. The total attendance at DevNexus is ~1000+.
I suggest we look
to send ~200 hoodies and ~1K stickers to distribute
from the booths,
with both attendees and community leaders in mind. As
a nice side
effect, this basically uses up our leftover 2022
budget (see potentially
very important note below on this).
Can you kindly share your thoughts on the items above
in a timely
fashion so we can properly wrap up this important
decision and move
forward? This is especially true of working group
members, where this
money mostly comes from.
Thanks,
Reza
P.S.: One important consideration is spending swag
with the 2022 budget
very soon, especially for working group members. I am
not an accountant,
but utilizing OpEx money too late after the budget
period is over can be
a very dicey matter in terms of tax audits (and
non-profits like the
Eclipse Foundation are audited surprisingly often). I
believe we should
play it safe and try to spend the 2022 money promptly
and move on in a
timely fashion to the 2023 budget money. March/April
may already be
getting into dicey territory.
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