[general-assembly-voting-members] General Assembly meeting - 16 July 202

[Gaël Blondelle <secretary@xxxxxxxxxxxxxxxxxxxxxx>]

All, 

Please find attached the following materials and supporting documents for the meeting of the General Assembly of Eclipse Foundation AISBL that will be held on 16 July 2026, beginning at 16:00 CEST at the Regus office 8 Rue Rémusat 31000, Toulouse, 31000,  and via Zoom: https://eclipse.zoom.us/j/83573237871?jst=3 

• 2026.07.16 Final Agenda and Resolutions - Eclipse Foundation AISBL General Assembly Meeting

• 2026.07.16 Electronic Ballot - Eclipse Foundation AISBL General Assembly Meeting (to be used by Voting Member whose Member Representative is prevented from attending the Annual General Assembly Meeting; or prefers to submit their ballot in advance please refer to the instructions here below and in the Convening Notice) 

• Annex 1. - 2025 Statement of Accounts - Eclipse Foundation AISBL

• Annex 2. - 2025 Audit Report - Eclipse Foundation AISBL

As your organisation’s voting Member Representative with Eclipse Foundation AISBL, you are asked to either:

ATTEND THE MEETING: Attend the Meeting either in person or remotely via the Zoom link provided below and in the materials. Please confirm your intention to attend by e-mail to secretary@xxxxxxxxxxxxxxxxxxxxxx at the latest by 15 July 2026 at 16:00 CEST or

VOTE ELECTRONICALLY: Cast your ballots in advance for the matters before the Meeting.  

As always, to vote electronically please complete the attached Electronic Ballot form (PDF) and email it to secretary@xxxxxxxxxxxxxxxxxxxxxx. Please reach out to us if you would prefer to have the ballot sent to you via Dropbox Sign.

Regardless of format, all ballots submitted electronically must be received by secretary@xxxxxxxxxxxxxxxxxxxxxx 15 July 2026 at 16:00 CEST

Finally, as a third option for participating and voting, you may also assign your rights as a Member Representative to another employee, officer, or consultant from your organisation. Please contact secretary@xxxxxxxxxxxxxxxxxxxxxx prior to 15 July 2026 at 16:00 CEST to express your intent to have a proxy attend and vote on your behalf.   

In all cases, you will be counted towards the quorum for the meeting. Any questions may be directed to secretary@xxxxxxxxxxxxxxxxxxxxxx.  

Please join the Zoom call about 5 minutes before the start of the meeting:   https://eclipse.zoom.us/j/83573237871?jst=3 . Specific guidance on how to vote, ask for the floor, or contribute through the chat functionality during the General Assembly meeting will be explained before the first agenda item. 

I look forward to speaking with you at the meeting. 

Regards,

-- 

Gaël Blondelle

Secretary | Eclipse Foundation AISBL

P: +33 (0) 6 73 39 21 85 | LinkedIn

Rond Point Schuman 11 - Brussels 1040 - Belgium

Attachment: 2026.07.16 Electronic Ballot - Eclipse Foundation AISBL General Assembly Meeting.pdf
Description: Adobe PDF document

Attachment: 1. - 2025 Statement of Accounts - Eclipse Foundation AISBL.pdf
Description: Adobe PDF document

Attachment: 2026.07.16 Final Agenda and Resolutions - Eclipse Foundation AISBL General Assembly Meeting.pdf
Description: Adobe PDF document

Attachment: 2. - 2025 Audit Report - Eclipse Foundation AISBL.pdf
Description: Adobe PDF document