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[general-assembly-voting-members] Annual General Assembly meeting - 8 April 2024 – Your action is required
All, 

To follow up on the convening notice sent 23 February 2024, please find attached the materials and supporting documents for the annual general assembly of Eclipse Foundation AISBL that will be held at the at Rond Point Schuman 11 Brussels 1040 Belgium on 8 April 2024 beginning at 15:00 CEST / 9:00 EDT (the "Annual Meeting"), as well as via Zoom via the link below:

  1. Annual Meeting 8 April 2024 - Final Agenda and Resolutions
  2. Electronic Voting Form (to be used by Voting Member whose Member Representative is prevented from attending the Annual General Assembly Meeting; please refer to the instructions here below and in the Convening Notice)

As your organization’s voting Member Representative with Eclipse Foundation AISBL, you are asked to do one of the following:

ATTEND THE MEETING: Attend the Annual Meeting either in person or remotely via Zoom link provided below and in the materials. Please confirm your intention to attend by e-mail to the secretary@xxxxxxxxxxxxxxxxxxxxxx at the latest by 5 April 2024 at 22:00 CEST / 4:00 p.m. EDT; or

VOTE EARLY BY ELECTRONIC BALLOT: Cast your ballots for the matters before the Annual Meeting by returning your votes by completing the attached Electronic Ballot form. Alternatively, please request a link to a DropBox Sign form of the Electronic Ballot. All ballots submitted electronically must be received by secretary@xxxxxxxxxxxxxxxxxxxxxx no later than 5 April 2024 at 22:00 CEST / 4:00 p.m. EDT; or

ASSIGN A PROXY: Assign your rights as Member Representative to another employee, officer, or consultant from your organization. Please contact secretary@xxxxxxxxxxxxxxxxxxxxxx by email at the latest by 5 April 2024 at 22:00 CEST / 4:00 p.m. EDT to express your intent to have a proxy attend.   

In all cases, you will be counted towards quorum for the meeting. Any questions may be directed to secretary@xxxxxxxxxxxxxxxxxxxxxx.  

To join via Zoom, please use the following link. Please join at least 5-10 minutes prior to the start of the meeting: https://eclipse.zoom.us/j/82579393548

 

Specific guidance on how to vote, how to ask for the floor, or contribute through the chat functionality during the Annual Meeting will be explained before the first agenda item. 

Thank you in advance, and I look forward to speaking with you at the meeting. 

Regards,
===========
Paul White 
Secretary/Treasurer | Eclipse Foundation AISBL 
Rond Point Schuman 11 
Brussels 1040 Belgium

Attachment: 2024.04.08 Final Agenda and Resolutions - Eclipse Foundation AISBL AGA.pdf
Description: Adobe PDF document

Attachment: 2024.04.08 Electronic Ballot - Eclipse Foundation AISBL AGA.pdf
Description: Adobe PDF document

Attachment: 2024.04.08 Proxy Form - Eclipse Foundation AISBL AGA.pdf
Description: Adobe PDF document



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