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[general-assembly-voting-members] Final reminder and request - Annual General Assembly meeting - 20 July 2022
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All,
Thank you to all those who have already submitted your electronic ballot or confirmed your attendance at the upcoming Eclipse Foundation AGA - it’s appreciated!
We are close to reaching quorum and would appreciate it if you would either submit your electronic ballot and/or confirm that you plan on attending the AGA on July 20th at 16h00 CEST / 10:00 a.m. EDT. As a reminder, you are receiving this as you have been designated to act on behalf of your organization.
The electronic ballot is attached again for your convenience. Also, feel free to reach out and we will send it to you for electronic signature.
We look forward to seeing you there on 20 July 2022 at 16:00 CEST / 10:00 EDT. The meeting is scheduled for 30 minutes. To join via Zoom, please use the following link. Please join at least 5-10 minutes prior to the start of the meeting.
Kind regards,
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Attachment:
Electronic Ballot - 2022 Eclipse Foundation AGA.pdf
Description: Adobe PDF document
All,
Please find attached the materials and supporting documents for the annual general assembly of Eclipse Foundation AISBL that will be held at the Association’s Operating Office located at 2934 Baseline Road, Suite 202, Ottawa, ON, Canada on 20 July 2022 beginning at 16:00 CEST / 10:00 EDT (the "Annual Meeting"), as well as via Zoom via the link below:
Annual Meeting 20 July 2022 - Final Agenda and Resolutions Proxy Form (to be used by Voting Member whose Member Representative is prevented from attending the Annual General Assembly Meeting; please refer to the instructions here below and in the Convening Notice) Eclipse Foundation - Auditors Report and Financial Statements for 2021
As your organization’s voting Member Representative with Eclipse Foundation AISBL, you are asked to do one of the following:
ATTEND THE MEETING: Attend the Annual Meeting either in person or remotely via Zoom link provided below and in the materials. Please confirm your intention to attend by e-mail to the secretary@xxxxxxxxxxxxxxxxxxxxxx at the latest by 19 July 2022 at 22:00 CEST / 4:00 p.m. EDT; or
VOTE ELECTRONICALLY: Cast your ballots for the matters before the Annual Meeting by returning your votes using the attached Electronic Ballot form. All ballots submitted electronically must be received by secretary@xxxxxxxxxxxxxxxxxxxxxx no later than 19 July 2022 at 22:00 CEST / 4:00 p.m. EDT; ASSIGN A PROXY: Assign your rights as Member Representative to another employee, officer, or consultant from your organization. Please contact secretary@xxxxxxxxxxxxxxxxxxxxxx by email at the latest by 19 July 2022 at 22:00 CEST / 4:00 p.m. EDT to express your intent to have a proxy attend.
Specific guidance on how to vote, how to ask for the floor, or contribute through the chat functionality during the Annual Meeting will be explained before the first agenda item.
I look forward to speaking with you at the meeting.
Regards,
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