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Re: [eclipsecon-na-program-committee] Talk schedule proposal
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One way to think of this is 30 minute talk
+ 5 minute Q/A + 10 minute break. That sounds like a good breakdown. I
found last year that talks with lots of Q/A at the end tended to run right
into the next talk, so having that buffer room for the talks that need
it would be valuable. Encouraging speakers to budget that 5 minutes for
questions would be helpful... talks with few questions would just result
in a slightly longer break for people.
I guess the only potential problem is
that we can't fit as many talks into the overall schedule with 45 minutes
per short talk slot. I don't know about others, but I think lunch could
be chopped down to an hour if it means we can fit in an extra talk slot
(Doug's earlier proposal had lunch from 12-1:30). An hour for lunch seems
like plenty to me. For long talks, if it fits into the schedule better
they could be 50 minutes + 10 minute break. I find very few speakers can
hold an audience's attention for a full hour, and to be honest Eclipse
doesn't have large quantities of excellent public speakers ;)
John
"Schaefer, Doug"
<Doug.Schaefer@xxxxxxxxxxxxx>
Sent by: eclipsecon-na-program-committee-bounces@xxxxxxxxxxx
09/01/2011 03:44 PM
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| Re: [eclipsecon-na-program-committee]
Talk schedule proposal |
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Sounds like a good compromise.
We can see how the end of day schedule goes whether 60 minute talks would
fit. And we can save them for talks we know would generate lots of Q&A.
+1 from me. Others?
Doug.
From: eclipsecon-na-program-committee-bounces@xxxxxxxxxxx
[mailto:eclipsecon-na-program-committee-bounces@xxxxxxxxxxx]
On Behalf Of Ian Skerrett
Sent: Thursday, September 01, 2011 3:41 PM
To: eclipsecon-na-program-committee@xxxxxxxxxxx
Subject: Re: [eclipsecon-na-program-committee] Talk schedule proposal
I spoke with Anne about the schedule.
One thing we really need to do is starting the sessions on the 15
minutes, ie :00, :15, :30 or :45. Anything else just gets too confusing.
How about we go with 45 minutes time slots, 35 minutes content and 10 minutes
change over.
If we want long talks, I think we would have to run them in parallel.
Even thought I suggested have just one long talk at a time, we have to
have the sessions start and stop at the same time across all rooms.
Again, based on past experience it is too confusing otherwise. One
suggestion I can make is that we do 60 minutes talks as the last sessions
of the day?
Ian
On 9/1/2011 12:56 PM, Ian Skerrett wrote:
I think 15 minutes is minimum.
Remember facetime means time with sponsors who help pay for the
conference so we like to have happy sponsors. :-)
Ian
On 9/1/2011 12:47 PM, Schaefer, Doug wrote:
As Ian mentioned we’ll probably
need more time after the keynote to transition the room. What’s the minimum
time we would need for that? 30 minutes seems like a lot. I’m not sure
we need that much face time in the morning, coffee time maybe J.
:D
From: eclipsecon-na-program-committee-bounces@xxxxxxxxxxx
[mailto:eclipsecon-na-program-committee-bounces@xxxxxxxxxxx]
On Behalf Of Anne Jacko
Sent: Thursday, September 01, 2011 12:33 PM
To: Eclipsecon NA program committee discussions
Subject: Re: [eclipsecon-na-program-committee] Talk schedule proposal
And just to add to the complexity...
the last two years we've had a
30-minute break after the keynote -- more facetime for everyone.
I am planning on drafting a schedule
to see how this all works out, but I'm waiting for the dust to settle a
bit.
Anne Jacko
Eclipse Foundation
503-784-3788 (cell)
On Sep 1, 2011, at 9:30 AM, Schaefer,
Doug wrote:
The trick there is to build
a schedule that has lunch and an afternoon break at a reasonable time.
9:00 Keynote
10:10 Session
11:20 Session
12:20 Lunch?
And you’d have the issue
of talks starting at *:05 and such which complicates the schedule as well.
:D
From: eclipsecon-na-program-committee-bounces@xxxxxxxxxxx
[mailto:eclipsecon-na-program-committee-bounces@xxxxxxxxxxx]
On Behalf Of Thomas Watson
Sent: Thursday, September 01, 2011 12:15 PM
To: Eclipsecon NA program committee discussions
Subject: Re: [eclipsecon-na-program-committee] Talk schedule proposal
Another option is for 25 minute
talks and 60 minute talks:
60 + 10 = 70
2 x (25 + 10) = 70
Tom
<image001.gif>Sven
Efftinge ---09/01/2011 11:09:42 AM---I agree with what Tom and Ian suggested.
The problem seems to align the slots properly.
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From:
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Sven Efftinge <sven.efftinge@xxxxxxxxx>
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To:
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Eclipsecon NA program committee discussions <eclipsecon-na-program-committee@xxxxxxxxxxx>
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<image003.png>
Date:
| <image004.png>
09/01/2011 11:09 AM
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Subject:
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Re: [eclipsecon-na-program-committee] Talk schedule proposal |
I agree with what Tom and Ian suggested.
The problem seems to align the slots properly.
I see two possibilities:
1) the special talks are twice as long as the usual ones. That could mean
60 min instead of 50min and a 20 min break between the special talks.
2) every talk has the same length (e.g. 40 mins) and it's the room which
makes the talk special. We could in addition emphasize these talks visually
in the schedule somehow.
I like the second option :-)
Sven
On Sep 1, 2011, at 5:42 PM, Thomas Watson wrote:
I like the 10 mins break minimum
between talks. I also like the standard to be 30 minute talks. I agree
with Ian about the 'invited' long-talk speakers, we should not run them
in parallel. We will have picked these speakers because we feel they will
draw a crowd and have something valuable to say that justifies a longer
time. As a conference attendee I would not appreciate being forced to only
pick just one of these "special" talks to attend.
Tom
<graycol.gif>Ian
Skerrett ---09/01/2011 10:00:17 AM---Anne and Nathan will need to respond
about if this fits with the logistics on how we can do the schedule.
Anne and Nathan will need to respond about if this fits with the logistics
on how we can do the schedule.
I hear you and agree about the 10minute break. I would also suggest we
have 15 minutes for after the keynote, since those tend to take longer
to switch over.
I like the idea of the 'invited' long-talk speaker. However, we might consider
not running them in parallel just in one slot during the day. What if we
took the largest room and that room always had a long talk. This way they
would not be running in parallel. If you do them in parallel, we will have
the challenge of who gets the largest room? It might mean the invited speaking
slot will be allocated 80 minutes but we could ask them to finish early.
On 9/1/2011 10:40 AM, Schaefer, Doug wrote:
Hey gang, after our discussion
here and in person with Chris and John at last weekend’s FOSSLC event
here in Ottawa, I feel we have momentum towards closing on the schedule.
Here are the main points.
Yes, you can get between rooms in 5 minutes. But do you want to? The feeling
I’m getting is no. There is so much valuable community building that happens
between the talks, we don’t want to rush people off to their next talk.
10 minutes seems to be the right number.
We talked about short talks and I think the consensus is that 25 minutes
is the minimum length. With the 10 minute gap and to desire to keep the
schedule simple, I’d like to propose we go with 30 minute short talks.
That should be plenty of time and I think we can really diffuse complaints
about length with that as our standard.
Long talks would be 50 minutes. There would be one slot per day where we
would have long talks, after lunch some time. These are the keynote-style
talks we were talking about previously. They would be important talks that
we as a program committee feel need the longer time. As such, submitters
are not allowed to ask for long talks, they ask for short and we select
which ones of those would be made long.
Tutorials are 3 hours. 2 hours is too short for a proper tutorial. That
reduces their numbers but that’s probably a good thing and we can focus
on tutorials that would truly be valuable to the attendees. Tutorials are
on Monday from 9-12 and 1:30-4:30. We could slip a short talk before the
afternoon one if we feel we need the room and it’s not too weird.
Here’s what the schedule could look like for the other days. Remember
the 10 minute gap between events.
9:00 – Keynote (60 minutes)
10:10 – Short
10:50 – Short
11:30 – Short
12:00 – Lunch
1:30 – Short
2:10 – Short
2:50 – Long (50 minutes)
3:40 – 20 minute break (maybe 30, maybe regular 10?)
4:00 – Short
4:40 – Short
5:10 – Evening event
We could wrap things up with the closing plenary at 4 on Thurs. I’m not
sure which slot makes the most sense for the afternoon Long talk.
Thoughts?
Doug
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Ian Skerrett
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Eclipse Foundation
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Ian Skerrett
VP of Marketing and Ecosystem
Eclipse Foundation
Tel: 613-224-9461 ext 227
Blog: ianskerrett.wordpress.com
Twitter: IanSkerrett
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Ian Skerrett
VP of Marketing and Ecosystem
Eclipse Foundation
Tel: 613-224-9461 ext 227
Blog: ianskerrett.wordpress.com
Twitter: IanSkerrett_______________________________________________
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