Re: [automotive-pmc] URGENT: Several committer elections are awaiting yo

["Krivoborodov Anton, EF-80" <Anton.Krivoborodov@xxxxxx>]

Dear Andy,

Thank you for your message. I’m still missing some information from your reply and would appreciate a bit more clarity.

Could we clarify the formal criteria and guidelines the PMC uses to decide which committer elections to approve? I believe having transparent, documented rules aligns with Eclipse’s principles of openness. Could you please point me to any documentation that defines these criteria and guidelines?

I also fully appreciate that PMC members contribute on a voluntary basis. At the same time, s-core involves multiple commercial organisations that rely on the Eclipse Foundation for their open-source collaboration. If committer elections routinely take several months, that could become a bottleneck. Would it help if others, for example project leads from the s-core project, provided additional support to the PMC? I’m also happy to assist if useful.

Thank you for your help.

Best regards,

Anton

Von: Andy Riexinger <andreas@xxxxxxxxxxxxxxxxxx>
Datum: Mittwoch, 15. Juli 2026 um 10:33
An: Krivoborodov Anton, EF-80 <Anton.Krivoborodov@xxxxxx>; Automotive PMC discussions <automotive-pmc@xxxxxxxxxxx>; score-dev@xxxxxxxxxxx <score-dev@xxxxxxxxxxx>
Betreff: Re: [automotive-pmc] URGENT: Several committer elections are awaiting your approval

Dear Anton,

thank you for raising this on the mailing list. I agree that discussions affecting project governance should be visible to the community whenever possible.

Let me try to answer your questions directly.

Regarding Florian's nomination

The Automotive PMC does not question Florian's technical qualifications or the positive support expressed by the S-CORE committers. The election result is an important input to our decision, but could be better as at nomination time there were 52 eligible voters. Having a broader participation in the vote always helps us feel confident that the nomination represents a strong consensus across the entire active community.

However, under the Eclipse Development Process, the PMC is expected to perform an independent review to ensure that committer nominations are supported by publicly visible merit and that the project's development process follows the Eclipse principles of openness and transparency.

What information is currently missing?

As discussed previously, we are still waiting for the following information to be provided on the mailing list so that it becomes part of the public record:

• references to a small number of representative PRs demonstrating Florian's technical contributions,
• clarification of Florian's review and maintenance activities,
• an explanation of the Copybara workflow and how contributions are reflected in the public repositories.

Once this information is available, the PMC intends to review the nomination again during its next meeting.

Why are we asking for this?

While commit counts and contributor statistics provide useful indicators of activity, they do not always provide sufficient context to evaluate public merit, particularly where contributions are imported through automated workflows. The additional information helps the PMC perform a fair and informed review.

I hope we can complete Florian's nomination once the remaining information has been provided publicly.

Best,
Andy

P.S. Just a gentle reminder that all PMC members contributes on a voluntary basis as a service to the Automotive community, balancing the PMC work alongside their regular full-time employer-paid jobs. We appreciate your understanding.

CONFIDENTIAL

---

Von: Krivoborodov Anton, EF-80 <Anton.Krivoborodov@xxxxxx>
Gesendet: Dienstag, Juli 14, 2026 11:43 AM
An: Automotive PMC discussions <automotive-pmc@xxxxxxxxxxx>; score-dev@xxxxxxxxxxx <score-dev@xxxxxxxxxxx>
Cc: Andreas Riexinger <andreas@xxxxxxxxxxxxxxxxxx>
Betreff: AW: [automotive-pmc] URGENT: Several committer elections are awaiting your approval

 

Dear Andy,

I’m responding regarding the committer nomination for the S-Core project, since the communication happened behind the scenes and I’d like to clarify the situation.

We nominated Florian Bauerle as a committer almost three months ago; his election page is here: https://projects.eclipse.org/projects/automotive.score/elections/election-florian-bauerle-eclipse-safe-open-vehicle-core.

His nomination was approved by nine project participants.

The nomination includes links to:

• Florian’s commits in the score organization, showing his contributions.
• Baselibs repository statistics, which show Florian is one of the main contributors to that repo.
• Florian’s GitHub profile, where you can review his activity, reviews, and issues he has created.

From my experience nominating committers over the past year, I’d like to offer a few observations and a request:

• To my understanding, the Automotive PMC is not directly part of our project and therefore may not be in the best position to judge the project’s day-to-day contributors and their roles. The most reliable input for committer elections comes from votes by active project participants.
• I believe the committer election process would benefit from a formal definition of the metrics and evidence required for approval. Elections should be a factual, yes-or-no decision based on clearly defined criteria, rather than an essay-style appeal to convince external reviewers.

Could you please:

1. Tell me which specific information was missing that prevented the PMC from making a decision on Florian’s election over the last two months.
2. Provide a link to any existing formal criteria the PMC uses to evaluate committer elections. If no such criteria exist, please propose one or let me know if you’d like me to draft a suggested set of concrete metrics and evidence to present going forward.

Thank you in advance for your help!

Kind regards,
Anton

Gesendet von Outlook für Mac

Von: automotive-pmc <automotive-pmc-bounces@xxxxxxxxxxx> im Auftrag von Andreas Riexinger via automotive-pmc <automotive-pmc@xxxxxxxxxxx>
Datum: Montag, 13. Juli 2026 um 18:22
An: Automotive PMC discussions <automotive-pmc@xxxxxxxxxxx>; score-dev@xxxxxxxxxxx <score-dev@xxxxxxxxxxx>
Cc: Andreas Riexinger <andreas@xxxxxxxxxxxxxxxxxx>
Betreff: Re: [automotive-pmc] URGENT: Several committer elections are awaiting your approval

Sent from outside the BMW organization - be CAUTIOUS, particularly with links and attachments.

Absender außerhalb der BMW Organisation - Bitte VORSICHT beim Öffnen von Links und Anhängen.

---

Dear all,

with regard to the nomination of Florian Bäuerle (https://projects.eclipse.org/projects/automotive.score/elections/election-florian-bauerle-eclipse-safe-open-vehicle-core) the Automotive PMC discussed the nomination again in our meeting today.

Unfortunately, there was a discussion behind the curtain between a S-CORE project lead and one member of the Automotive PMC, where the PMC asked for clarification and information on the mailing list.

Please provide the information on the Automotive PMC mailing list and we are happy to discuss the nomination in our next meeting.

Best,

Andy

On behalf of the Automotive PMC

P.S: To answer on the mailing list, please do not forget to subscribe to it

Am 08.07.2026 um 21:25 schrieb Wayne Beaton via automotive-pmc <automotive-pmc@xxxxxxxxxxx>:

Thanks Lukas.

I've identified two related issues and have bumped them to get them on the team's radar.

• Need way to navigate from project to elections
• Send reminder emails to PMC for pending election approvals

IMHO both proposed solutions are better than the notifications option, but I've opened an issue to address that as well.

Thanks for the feedback.

Wayne

CONFIDENTIAL

On Wed, 8 Jul 2026 at 13:40, Lukas Krawczyk <eclipse@xxxxxxxxxxx> wrote:

Hi Wayne,

thanks for the reminder.

Before voting on these elections, we would like to complete our PMC review. 
As part of our governance responsibilities, we try to ensure that nominations are sufficiently supported by evidence of the nominee's merit-based contributions to the project.

In several of the current nominations, we found the rationale to be rather high level, while concrete references to project contributions (e.g., commits, reviews, issues, specifications, or other community activities) are largely missing. 
We'll therefore take some time to collect and review the relevant evidence ourselves before casting our votes.

Our next Automotive PMC meeting is on Monday, where we typically discuss elections that require additional review. 
We therefore expect to complete the review and vote on these nominations after that meeting.

Thanks for your understanding.

Best regards

Lukas

PS: Just FYI, despite the outstanding approvals, the notification area remains empty for me:

<KQycoWpk26oLv0FJ.png>

On 7/7/2026 3:33 PM, Wayne Beaton via automotive-pmc wrote:

Greeting Eclipse Automotive PMC.

Several committer elections are awaiting your approval. Can you please have a look?

• https://projects.eclipse.org/projects/automotive.score/elections/election-florian-bauerle-eclipse-safe-open-vehicle-core
• https://projects.eclipse.org/projects/automotive.score/elections/election-andreas-mittag-eclipse-safe-open-vehicle-core-0
• https://projects.eclipse.org/projects/automotive.score/elections/election-marius-weber-eclipse-safe-open-vehicle-core
• https://projects.eclipse.org/projects/automotive.score/elections/election-lars-bauhofer-eclipse-safe-open-vehicle-core
• https://projects.eclipse.org/projects/automotive.score/elections/election-frank-scholter-peres-eclipse-safe-open-vehicle-core

FYI, the EMO is aware that our notification system is flawed. If you miss the email amid the noise (or the message gets marked as spam) you won't even know that matters are awaiting your attention.

The PMI has a helpful feature, but it's not especially easy to find: the "Profile" icon in the top-right corner of the PMI includes an option to list notifications. As a PMC member, the list of notifications should include the outstanding elections requiring your attention.

<image.png>

I will connect with the team to see if we can do more to ensure these do not slip through the cracks.

Thanks,

Wayne

-- 

Wayne Beaton (he/him)

Head of Open Source Projects | Eclipse Foundation

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-- 

Wayne Beaton (he/him)

Head of Open Source Projects | Eclipse Foundation

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