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Eclipse IDE Working Group Charter

Version 1.0 Revision History at End

Vision and Scope

The Eclipse IDE Working Group is formed to ensure the continued sustainability, integrity, evolution and adoption of the Eclipse IDE suite of products and related technologies. In particular, it is formed to provide governance, guidance, and funding for the communities that support the delivery of the Eclipse Foundation’s flagship “Eclipse IDE” products.

The Working Group will:

  • Oversee development of the release plan;
  • Provide governance, resources, and funding for those aspects of the development of the Eclipse IDE packages that are required for the simultaneous release, as well as for resources directly related to IDE packages, including Eclipse Marketplace;
  • Set the criteria by which final products are “official” and define the rules by which these decisions are made;
  • Provide the framework under which the production of all intermediate products required in the creation of the Eclipse IDE downloads is carried out;
  • Act in coordination with EMO in administering the services hosted;
  • Assist in the fostering of the growth and evolution of the ecosystem including, but not limited to, the Eclipse Marketplace.

The Eclipse IDE Working Group promotes the "Eclipse IDE" brand and its value in the marketplace, provides vendor neutral marketing and other services to the Eclipse IDE ecosystem, leverages Eclipse Foundation licensing and intellectual property flows that encourage community participation, provides governance for the wholistic technical and business strategies for related open source projects; and establishes and drives a funding model that enables this working group and its community to operate on a sustainable basis.

Projects and Committers

The Eclipse IDE Working Group considers all Eclipse open source projects that participate in the Eclipse IDE simultaneous release within its purview. Additional projects may be added by a decision of the Steering Committee. All developers who hold current committer status on the Eclipse IDE Working Group projects are considered to be committers of the Eclipse IDE Working Group and are eligible to become Committer Members of this Working Group, as defined below.

Governance and Precedence

Applicable Documents

All members of the working group must be parties to the Eclipse Foundation Membership Agreement, including the requirement set forth in Section 2.2 to abide by and adhere to follow the Bylaws and then-current policies of the Eclipse Foundation, including but not limited to the Intellectual Property and Antitrust Policies.

In the event of any conflict between the terms set forth in this Working Group's Charter and the Eclipse Foundation Bylaws, Membership Agreement, Development Process, Working Group Process, or any policies of the Eclipse Foundation, the terms of the Eclipse Foundation Bylaws, Membership Agreement, process, or policy shall take precedence.

Membership

With the exception of Guest members as described below, an entity must be at least a Contributing Member of the Eclipse Foundation, have executed the Eclipse IDE Working Group Participation Agreement once defined and adhere to the requirements set forth in this Charter to participate.

The participation fees associated with each of these membership classes are shown in the Annual Participation Fees section. These are annual fees, and are established by the Steering Committee, and will be updated in this charter document accordingly.

The fees associated with membership in the Eclipse Foundation are separate from, and in addition to, any Working Group membership fees, and are decided as described in the Eclipse Foundation Bylaws and detailed in the Eclipse Foundation Membership Agreement.

Strategic Members

Strategic Members are organizations that view the Eclipse IDE Working Group’s vision, scope, and technologies as critical to their organization’s future, and are investing significant resources to sustain and define the core activities that are the responsibility of the working group.

Strategic Members may participate in all areas of the working group and its committees.

Strategic Members of the Eclipse IDE Working Group must be at least a Contributing Member of the Eclipse Foundation and have a minimum of two (2) contributors participating in the working group’s projects.

Strategic Members of the Eclipse IDE working group are required to commit to an initial strategic membership level for a three (3) year period, after which membership may be renewed annually at the prevailing rate.

Supporter Members

Supporter Members are typically organizations that view the Eclipse IDE Working Group’s vision, scope, and technologies as critical parts of their organization's business operations. These organizations want to influence the direction and support the development of an ecosystem through the Eclipse IDE Working Group.

Supporter Members are eligible to participate in all areas of the working group and its committees. Supporter Members may be elected to the Steering Committee, and may participate in subcommittees at such a Supporter member’s request.

Supporter Members of the Eclipse IDE Working Group must be at least Contributing Members of the Eclipse Foundation.

Committer Members

Committers are individuals who through a process of meritocracy defined by the Eclipse Development Process are able to contribute and commit code to the Eclipse Foundation projects included in the scope of this working group. For clarity, see the Projects and Committer section above.

Committers who work for an organization who is a member of this working group are Committer Members. Additionally, Committers may choose to complete the Individual Committer Member process of the Eclipse Foundation, along with completing this working group’s Participation Agreement. For further explanation and details, see the Eclipse Committer Membership page.

Guest Members

Guest Members are organizations which are Associate members of the Eclipse Foundation who have been invited for one year, renewable, by the Steering Committee to participate in particular aspects of the activities of the Working Group. Typical guests include R&D partners, universities, academic research centers, etc. Guests may be invited to participate in committee meetings at the invitation of the respective committee, but under no circumstances do Guest members have voting rights. Guest members are required to execute the working group’s Participation Agreement.

All matters related to Membership in the Eclipse Foundation and this working group will be governed by the Eclipse Foundation Bylaws, Membership Agreement and Working Group Process. These matters include, without limitation, delinquency, payment of dues, termination, resignation, reinstatement, and assignment.

Sponsorship of the Eclipse IDE Working Group

Sponsors

Sponsors are companies or individuals who provide money or services to the working group on an ad hoc basis to support the activities of the Eclipse IDE Working Group and its managed projects.

Money or services provided by sponsors are used as set forth in the working group annual budget. The working group is free to determine whether and how those contributions are recognized. Under no condition are sponsorship monies refunded.

Sponsors need not be members of the Eclipse Foundation or of the Eclipse IDE Working Group.

Governing Bodies

Steering Committee

Powers and Duties

Steering Committee members are required to:

  • Define and manage the strategy of the working group;
  • Review and approve this charter;
  • Establish an annual program plan;
  • Determine how available funds will be allocated, what work will be outsourced, under what terms, the acceptance criteria, and if the criteria have been met;
  • Define the annual fees for all classes of working group membership;
  • Approve the annual budget based upon funds received through fees and sponsorship; and
  • Invite Guest members to participate in the working group.

Composition

Each Strategic Member of the working group has a seat on the Steering Committee.

At least one seat each is allocated to Supporter and Committer Members. Supporter and Committer Member seats are allocated following the Eclipse "Single Transferable Vote", as defined in the Eclipse Bylaws.

The Planning Council chair or their designate is eligible to a seat on the Steering Committee.

The Committee elects a chair of the Steering Committee. This chair is elected among the members of the Committee. They will serve from June 1 to May 31 of each calendar year, or until their successor is elected and qualified, or as otherwise provided for in this Charter.

Meeting Management

The Steering Committee meets at least quarterly.

Planning Council

The Planning Council is responsible for establishing a roadmap and coordinated release plan that balances the many competing requirements. The release plan describes the themes and priorities that focus these releases, and orchestrates the dependencies among project plans.

Powers and Duties

The Planning Council is responsible for managing the Eclipse IDE Simultaneous Release, cross-project planning, facilitating the mitigation of architectural issues and user interface conflicts, and all other coordination and integration issues. The Planning Council discharges its responsibility via collaborative evaluation, prioritization, and compromise.

The Planning Council has the following responsibilities:

  • Planning and requirements gathering and management;
  • Setting the names and dates of Eclipse IDE product releases;
  • Setting, evolving, and enforcing the policies and procedures for participation of Eclipse open source projects that contribute content to the Eclipse IDE Simultaneous Release;
  • Setting, evolving, and enforcing policies and procedures for the creation and distribution of Eclipse IDE products, along with all intermediate products;
  • Setting, evolving, and enforcing policies and procedures governing supporting products (e.g., marketplaces, statistics gathering and data collection services, ...);
  • Establishing practices to mitigate risk and ensure overall quality of the processes and resulting products;
  • Providing technical guidance and oversight for the working group’s projects;
  • Establishing developer communication channels; and
  • Establishing user support channels.

Composition

Members of the Planning Council are generally senior technical experts.

The Planning Council is composed of:

  • One representative designated by the Project Management Committee (PMC) for every top-level project for which at least one subproject is a simultaneous release participant;
  • One representative designated for each Strategic Member; and
  • Additional representatives as approved by the Steering Committee.

The Planning Council elects a chair of the Planning Council. This chair is elected among the members of the Council. They will serve from June 1 to May 31 of each calendar year, or until their successor is elected and qualified, or as otherwise provided for in this Charter.

Meeting Management

The Planning Council meets monthly.

Representation Summary

Committee Representation Strategic Member Supporter Member Committer Member Guest Member PMC Representative
Steering Committee Member Appointed Elected Elected Invitation Only N/A
Planning Council Appointed N/A N/A Invitation Only Appointed

Common Dispositions

The dispositions below apply to all governance bodies for this working group, unless otherwise specified. For all matters related to membership action, including without limitation: meetings, quorum, voting, electronic voting action without meeting, vacancy, resignation or removal, the respective terms set forth in the Eclipse Foundation Bylaws apply.

Good Standing

Appointed representatives on the Body may be replaced by the Member organization they are representing at any time by providing written notice to the Steering Committee. In the event a Body member is unavailable to attend or participate in a meeting of the Body, they may be represented by another Body member by providing written proxy to the Body’s mailing list in advance which shall be included in determining whether the representative is in Good Standing. As per the Eclipse Foundation Bylaws, a representative shall be immediately removed from the Body upon the termination of the membership of such representative’s Member organization.

Voting

Simple Majority

Excepting the actions specified below for which a Super Majority is required, votes of the Body are determined by a simple majority of the representatives in Good Standing represented at a committee meeting at which a quorum is present.

Super Majority

For actions (i) requesting that the Eclipse Foundation Board of Directors approve a specification license; (ii) approving specifications for adoption; (iii) approving or changing the name of the working group; and (iv) approving changes to annual Member contribution requirements; any such actions must be approved by no less than two-thirds (2/3) of the representatives represented at a committee meeting at which a quorum is present.

Meetings Management

Place of Meetings

All meetings may be held at any place that has been designated from time-to-time by resolution of the corresponding body. All meetings may be held remotely using phone calls, video calls, or any other means as designated from time-to-time by resolution of the corresponding body.

Regular meetings

No Body meeting will be deemed to have been validly held unless a notice of same has been provided to each of the representatives in Good Standing at least fifteen (15) calendar days prior to such meeting, which notice will identify all potential actions to be undertaken by the Body at the Body meeting. No representative will be intentionally excluded from Body meetings and all representatives shall receive notice of the meeting as specified above; however, Body meetings need not be delayed or rescheduled merely because one or more of the representatives cannot attend or participate so long as at least a quorum of the Body is represented at the Body meeting. Electronic voting shall be permitted in conjunction with any and all meetings of the Body the subject matter of which requires a vote of the Body to be delayed until each such representative in attendance thereat has conferred with his or her respective Member organization as set forth in Section Voting above.

Actions

The body may undertake an action only if it was identified in a body meeting notice or otherwise identified in a notice of special meeting.

Invitations

The Body may invite any member to any of its meetings. These invited attendees have no right of vote.

Term and Dates of Elections

All representatives shall hold office until their respective successors are appointed or elected, as applicable. There shall be no prohibition on re-election or re-designation of any representative following the completion of that representative's term of office.

Strategic Members

Strategic Members Representatives shall serve in such capacity on committees until the earlier of their removal by their respective appointing Member organization or as otherwise provided for in this Charter.

Elected Representatives

Elected representatives shall each serve one-year terms and shall be elected to serve from April 1 to March 31 of each calendar year, or until their respective successors are elected and qualified, or as otherwise provided for in this Charter. Procedures governing elections of Representatives may be established pursuant to resolutions of the Steering Committee provided that such resolutions are not inconsistent with any provision of this Charter.

Working Group Fees

The Steering Committee is tasked with establishing an annual participation fee structure, with the initial fee structure agreed to by the Steering Committee being shown in the tables below. Additionally, the Steering Committee approves each year an annual budget based on resource requirements necessary to achieve the objectives of the group and dependent on the total fees available for that year. Members agree to pay the annual fees as established by the Steering Committee.

Established fees cannot be charged retroactively and any fee structure change will be communicated to all members via the mailing list and will be charged the next time a member is invoiced.

Working Group Annual Participation Fees Schedule A

The following fees have been established by the Eclipse IDE Steering Committee. These fees are in addition to each participant’s membership fees in the Eclipse Foundation.

Eclipse IDE Strategic Member Annual Participation Fees

Strategic members are required to execute the Eclipse IDE Participation Agreement.

Strategic members are required to commit to three (3) years of membership.

Corporate Revenue

Annual Fees

Annual Corporate Revenues greater than €1 billion

€30 000

Annual Corporate Revenues greater than €500 million but less than or equal to €1 billion

€20 000

Annual Corporate Revenues greater than €100 million but less than or equal to €500 million

€15 000

Annual Corporate Revenues greater than €10 million but less than or equal to €100 million

€7 500

Annual Corporate Revenues less than or equal to €10 million

€1 500

Eclipse IDE Supporter Member Annual Participation Fees

Supporter members are required to execute the Eclipse IDE Participation Agreement.

Corporate Revenue

Annual Fees

Annual Corporate Revenues greater than €1 billion

€10 000

Annual Corporate Revenues less than or equal to €1 billion but greater than €10 million

€5 000

Annual Corporate Revenues less than or equal to €10 million

€500

Eclipse IDE Committer and Guest Member Annual Participation Fees

Committer and Guest members pay no annual fees, but are required to execute the Eclipse IDE Participation Agreement.


Charter Version History

  • v0.1 created October, 2020
  • v0.2 created February, 2021
  • v0.3 created April, 2021 (establish and clarify membership fees, other rights and requirements)
  • v1.0 created May, 2021 (approved by steering committee)

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