Organize an Eclipse DemoCamp

Please note that as of October 22, funding for DemoCamps has reached the maximum, so all other events in the fall 2009 series will need to be sponsored by organizations other than the Eclipse Foundation.

From November 1 - December 12, 2009, the Eclipse Foundation is sponsoring a series of Eclipse DemoCamps around the world. Eclipse is looking for committers and employees of Eclipse member companies to help organize the DemoCamps in different locations. A list of DemoCamps already scheduled can be found here.

If you would like to organize a DemoCamp, you choose the place, set the time, organize the venue (maybe a local pub, a company office or a university) and provide a screen and projector, and the Eclipse Foundation will cover the cost of food, beverage and room rental up to $500 USD (to a maximum of $20 per person attending). To encourage diversity, fundning will be available for a maximum of 6 DemoCamps per country. We also encourage organizers to find outside corporate sponsorship in addition to Eclipse funding. For any Eclipse member company that sponsors $250 or more, their logo will be posted on the DemoCamp’s wiki page and they will be acknowledged at the DemoCamp itself.

In order to get Eclipse funding for a DemoCamp you must be an Eclipse committer or an employee of an Eclipse member company. To be reimbursed for the hosting costs, the Eclipse Foundation will require you to submit receipts after the event. The number of DemoCamps that Eclipse can fund is limited and will be awarded on a first come, first served basis.

Please contact democamps@eclipse.org to register your DemoCamp or for more information.

Guidelines
  • You can organize the event any time from November 1-December 12, 2009.
  • You will be responsible for providing a screen and projector for the demos.
  • The event must be hosted in a location open to anyone. You can host it a company location, but everyone needs to be able to have access to the location.
  • A maximum of 6 DemoCamps per country will receive funding in order to encourage diversity.
  • Attendees and presenters should be encouraged to register their participation on the Eclipse DemoCamp Wiki.
  • We ask that as the organizer, you also act as the host of the DemoCamp and introduce each presenter. We recommend keeping each demo to no more than 15 minutes.
  • We encourage you to help promote the DemoCamp to the local Eclipse community and recruit presenters. Having presenters from more than one organization is encouraged and expected.
  • The Eclipse Foundation will sponsor each event up to $500 USD. The sponsorship funds are to help cover the cost of refreshments, snacks and room rental. However, we will limit the sponsorship to $20/attendee, so if you have 10 attendees the limit will be $200 USD.
  • You may recruit sponsorship for the DemoCamp from other organizations. Other companies that sponsor $100 USD or more can be acknowledged on the event wiki site.